Part Time Accounts and Admin

Scope of Work

1. Accounting Administration

• Prepares and issues Invoices to Clients in a timely and accurate manner
• Follow the invoicing cycle closely and liaise with respective teams on the necessary documentation including the following up with Calibration Team for the completed reports where necessary.
• Assist in answering queries from Clients’ accounts representative on the invoices/outstanding accounts statements.
• Track on Excel spreadsheet of the invoices issued with attention to date issued and payment expected.
• File and safe-keep all invoices and supporting document according to the accounting procedures.
• Perform basic accounting duties like recording accounts receivables (Invoices data) into the system/ tracking list.

2. Office Administration

• Data entry
• Scanning and filing of calibration reports along with respective invoices
• Assist in answering phone calls or attending to walk-ins.
• General office administration duties including the monitoring of stationery usage, groceries in pantry area, organizing Company’s staff-related activities and general housekeeping of the office environment.

Requirements

• GCE “O” Level, Higher Certificate in Business or Accounting or higher.
• 1-year experience either as Admin Assistant or in partial accounting roles. Fresh graduates may be considered with a lower starting pay.
• Demonstrates understanding of billing cycle or basic accounting knowledge.
• Great numeracy skills with high attention to numbers
• Able to handle software like MS Excel.
• An advance user of MS Excel with knowledge of consolidating numbers/reports accurately and quickly is advantageous.
• Good communication skills.
• Operates with a high level of integrity.
• Demonstrates high-level of discretion and ability to identify and safe-keep confidential/sensitive information.
• Team-player with desire to continuously improve on processes.

Based on the indicated salary range (full-time), part-time hourly rate is $11.50 per hour. Long term part-time option may be available depending on performance.

We are looking for at least one part-timer, working 35 hours or less per week (Working timings are within Mon-Fri, 8am to 5.30pm). Working schedule is flexible but depends on the combined availabilities of the right candidates.

We thank all applicants for their interest and apologize that only shortlisted applicants will be contacted for an interview.