Manager / Senior Manager (Operations and Procurement)

SUMMARY OF THE ROLE

MOHT envisions a transformed health system that is patient-centric, data-driven and digitally enabled to better empower health, prevent disease and provide excellent value-based care. To realize this vision, MOHT’smission is to design and implement innovative solutions essential for the desired health system transformation. The Corporate office supports MOHT’s program teams and members in the planning and delivery of key shared services – e.g. corporate administration, enterprise IT, communications.

Reporting to the Assistant Director (Corp Admin), the Operations and Procurement Manager plays an integral role in supporting and administering procurement operations activities across projects and departments within MOHT.

JOB RESPONSIBILITIES

Procurement Operations (60%)

• Team Lead and point of contact for business stakeholders for contract, procurement and vendor-related queries and issues
• Subject matter expert for all procurement activities including Purchase Requisition requests, Procurement Panel vetting, and administration of the e-Procurement system for MOHT
• Engage with programme / business unit stakeholders at all levels to provide end-to-end support, advice and training on procurement policy and procedures
• Work directly with programme / business unit stakeholders to plan and execute sourcing process (e.g. RFx, direct negotiations) via e-procurement portal
• Review and process RFx documents to ensure full compliance to the procurement policies including standalone contracts, Master Service Agreements (MSA) and enterprise agreements
• Ensure that RFx bids are evaluated fairly, review the recommendation reports for approval.
• Provide e-procurement training programme for users
• Ensure all contracts and procurement activities are executed in compliance with corporate policies/SOPs and legal requirements
• Review processes and procedures and implement improvements to enhance efficiency

Audit (20%)

• Attend to queries posted by auditors
• Assist in the preparation of reports and schedules for audits

Reporting (20%)

• Improve procurement and spend reporting through data analytics
• Perform PO and invoice spend collation and analysis

Any other duties as assigned by Management.

JOB REQUIREMENTS

Work Experience / Skillset:

• Minimally a Bachelor’s degree with a minimum 8-10 years.
• Experienced user of e-procurement systems and using appropriate tools and techniques for analysis will be an advantage.
• Technology-savviness with proficiency in Microsoft Word, PowerPoint, Excel, Sharepoint
• Possess experience in sourcing, contract review and negotiation, contract management and vendor management
• Experience in IT categories (software, hardware, outsourced services, etc.) and some Corporate/Professional Services categories would be an advantage
• Equipped with and demonstrates strong knowledge of relevant policies, procedures, practices in procurement
• Familiarity with procurement systems and procurement-related platforms
• Strong analytical skills

Personal Qualities:

• Excellent interpersonal / people-engagement skills and team-building strengths
• Clear and concise oral and written communication
• Strong commercial and business acumen
• Sharp problem-solving skills with attention to details
• Highly-organized, able to track multiple ongoing work-streams and projects meticulously, and to meet tight deadlines while remaining flexible and adaptable
• Results-oriented, resourceful and self-directed with the ability to drive change and thrive in an unstructured and ambiguous environment.
• High level of integrity