Senior Executive, Overseas Entrepreneurship Programme

A young and research-intensive university, Nanyang Technological University, Singapore (NTU Singapore) has 33,000 undergraduate and postgraduate students in engineering, business, science, humanities, arts, social sciences, education and medicine. Ranked among the world's top universities. NTU Entrepreneurship Academy (NTUpreneur) provides education within the University and the region.

The Senior Executive will contribute to the success of NTUpreneur and its Overseas Entrepreneurship Programme. Responsibilities include providing meticulous administrative, financial and logistical support, including preparing contracts, organising data and documentation, and ensuring compliance with university processes. The role also involves collaboration with the finance team on government claims and audits.

Coordinate students' interview for OEP, perform admin function to faciliate placement processes

Prepare, consolidate and compile students' details and offer letters, ensuring accuracy
Coordinate pre-departure briefings and info sessions
Create courses, upload templates and manage enrolment in NTULearn

Check eligibility and obtain approval for students to embark on OEP

Determine if students are eligible for the OEP based on their application forms, the documents they submitted and other eligibility criteria
Get each school's approval for their student to embark on OEP
Resolve issues and handle situations that arise if the school does not approve of any student

Prepare and consolidate documentation for OEP and oversee the archive of key documents

Coordinate, disseminate and compile student reports to faculty, company and NTUpreneur supervisors and Office of Academic Services
Generate surveys, collect and consolidate survey data on OEP alumni for MOE annual survey and reporting purposes
Ensure all key documentation (e.g. approval letter from schools, students' resumes) is archived
Determine best practices for new processes and procedures

Handle and answer student queries and liaise with schools, international partners and clients

Answer student queries and concerns regarding the application process such as missing documents, incorrect forms and misunderstanding of requirements
Solve issues that students may have throughout the entire placement process (e.g. technical errors)
Guide the professors and external partners on how to fill out the forms
Manage the expectations of the relevant parties in terms of timeline
Answer queries if there are issues filling out the assessment forms and help to troubleshoot

Handle the finance processes relating to disbursements, payments and claims

Disburse student grants in tranches in a timely manner
Decide on how to best split the existing Journal funds for disbursement of grants
Make payment to international partners/representatives accurately and in a timely manner according to their service agreements and resolve payment issues
Coordinate and collate information from OEP Placement Managers necessary for audit exercises

Support the Growing Entrepreneurial Talent innovation grant

Manage student applications and update application forms
Handle panel assessments of submissions
Provide logistic support on marketing or student-centric activities that allow our students to be actively engaged with the startup community

Adapt and design marketing collaterals for OEP

Use Adobe Illustrator to adapt existing graphic designs for use across a variety of mediums such as social media, PowerPoint slides, EDMs and physical banners

Requirements:
Bachelor's degree or equivalent in a relevant field
Proficiency in basic database management tools and a solid understanding of data principles
Ability to execute financial processes such as grant disbursements, payments and claims and liaising with grant agencies for audit purposes
Skill in accurately inputting, updating and compiling data, conducting regular quality checks, and resolving any discrepancies or errors
Excellent communication skills to effectively collaborate with team members, gather requirements, and address needs across various departments

Relevant experience:
Experience in preparing grant claims and liaising with grant agencies
Experience in contract administration
Experience in administrative, finance, and procurement functions, preferably within a government or quasi-government organization (experience in institutions of higher learning is advantageous)

Skills and proficiencies:
Strong communications skills in both written and spoken.
Proficient in Microsoft Excel and familiarity with database-management platform
Familiarity with procurement and financial systems such as SAP and Ariba
Highly driven with a willingness to thrive in a fast-paced, team-oriented environment
Strong attention to detail, reliability, and a commitment to following established processes meticulously
Demonstrated empathy for students and a passion for working with them

We regret to inform that only shortlisted candidates will be notified.

Hiring Institution: NTU