Administrative Support Executive

We are looking for a dependable and detail-oriented Administrative Support Executive to provide day-to-day administrative assistance to a dual-practice business engaged in real estate services and industrial consultancy. The successful candidate will play a key role in ensuring smooth internal operations, managing documentation, coordinating schedules, and supporting client communications and record keeping.

This is a critical back-office role that contributes directly to client satisfaction, operational efficiency, and timely delivery of services.

Key Responsibilities

️ Administrative Operations

• Maintain and organise digital and hardcopy filing systems for client records, lease documents, contracts, quotations, and proposals.
• Handle document formatting, data entry, and updates to internal trackers and databases.
Prepare and issue standard business documents such as quotations, NDAs, invoices, and follow-up emails.

Scheduling & Coordination

• Assist in arranging meetings, viewings, and appointments for the Director and clients.
Coordinate internal calendars and send timely reminders for follow-ups or key deadlines (e.g. lease expiry tracking, JTC submissions).

Communication Support

• Handle basic client correspondence via email or WhatsApp with professionalism and accuracy.
Draft and format emails or letters based on provided templates or instructions.

Records Management & Reporting

• Maintain up-to-date lead and client trackers in Excel or Google Sheets.
Prepare simple reports on task completion, enquiries handled, or document status.

️ Operational Support

• Order and manage office supplies or tools as needed.
• Assist with basic bookkeeping or invoicing tasks, in liaison with external accountants if required.

What We Offer

• Stable role in a niche and growing industry
• Structured work schedule with reasonable workload
• 1 Work-From-Home Day Per Week
• Friendly and supportive working environment