Admin Assistant/Clerk

Job Responsibilities

· Manage the CEO’s calendar, scheduling meetings, appointments, and travel arrangements.

· Screen emails, calls, and messages, responding on behalf of the CEO when necessary.

· Prepare reports, presentations, and briefing documents for meetings.

· Provide necessary materials and information for the CEO's meetings and presentations.

· Provide high-level administrative support, including calendar management, meeting coordination, and correspondence handling.

· Prepare and organize reports, presentations, and other documentation as required.

· Maintain a confidential filing system and ensure data accuracy and security.

· Attend meetings, take detailed minutes, and distribute them to relevant parties.

· Coordinate with internal departments and external stakeholders on behalf of the CEO.

· Manage expense claims, budgeting, and procurement of office supplies.

· Assist with contract administration and liaise with lawyers for contract-related affairs.

· Monitor company license renewals to ensure compliance and timely submissions.

· Assist in the planning and execution of key company projects and initiatives.

· Organize and attend meetings, taking minutes and following up on action items.

· Liaise with clients, vendors, and government agencies as required.

· Arranged travel, including flight bookings, accommodations, and itineraries.

· Coordinate logistics for corporate events (e.g., CNY, company dinners, conferences, and business trips).

· Assist with personal errands, schedules, and administrative tasks for the CEO.