Secretary

Role: Analyst, Secretary

Location: Singapore

Opportunity Overview: Robert Walters has an exciting opportunity for an "Analyst, Secretary" to join the client for a Permanent position. This role will provide exposure to a truly international and multi-cultural environment that appreciates and respects individuality

About our Client: Our client is the Fifth largest global bank globally by assets, with 2400 locations in over 50 markets. Our client has approximately 360 years of history. Its global network has over 180,000 employees. It was ranked as the fourth largest in the world.

Work Experience:

• Experience providing administrative support in a business, financial services, or human resources setting
• Proficiency with Microsoft Office Suite applications including Word, Excel, and Outlook

Functional Skills:

• Ability to broaden office and facilities administration experience as well as develop a solid understanding of relevant regulatory, compliance and legal requirements
• Comfortable providing excellent customer service
• Ability to interact with all levels of an organization, across various departments and locations
• Strong computer skills with intermediate knowledge Microsoft Office applications, particularly Excel and Powerpoint skills
• Ability to listen to and analyze issues, seeking guidance as needed
• Ability to work both independently and in a team environment
• Willingness to learn how to gather and/or interpret relevant information through firsthand research or third-party consultation
• Desire to develop an understanding of vendor management topics related to facilities management and workspace planning
• Regarded as responsive and resourceful when responding to inquiries, escalating issues as needed

Foundational Skills:

• Communicates effectively
• Is detail-oriented and focused
• Learns while doing
• Develops analytical, critical thinking, and decision-making skills
• Exercises sound judgement and strives for continuous improvement
• Demonstrates optimism, resilience, flexibility, and openness to others' ideas
• Follows curiosity
• Actively listens and asks thoughtful questions
• Leverages available technology to achieve efficiency and results
• Engages inclusively and with intent
• Always acts with integrity
• Attention to detail, accuracy, and the ability to work in a fast-paced environment.
• Exceptional English communication skills both verbal and written
• Comfortable and trustworthy with sensitive business information

Responsibilities:

• Administer and maintain office processes per guidleines (e.g., badges, access, workspace, event planning, travel coordination, calendar scheduling, facilities management etc.)
• Track and ensure availability and accessibility of office space and relevant inventory/supplies
• Respond to employee and office inquiries, escalating issues as appropriate
• Liase with office colleagues, vendors and building management
• Manage and maintain executive calendar, appointment and daily schedule
• Organize and coordinate travel arrangements, including flight bookings, hotel accommodation, transportation and itineraries
• Prepare logistics, materials and follow up for meetings
• Arrange and manage logistics for new hires
• Support and organize various office projects and programs as needed

Education:

College Diploma or University Degree in Office or Business Administration or related field

Client promotes collaboration and aims to provide a supportive and inclusive environment where all individuals can maximize their full potential.

As we are continuously hiring for all our clients in the region, we will retain your CV in our database for any other positions that may fit your profile. Therefore, please let us know if you are not agreeable to that.