Contracts Manager (Site)

Roles & Responsibilities:

The Contracts Manager will oversee and manage the contractual aspects of site supervision and will be responsible for ensuring the effective management of contractual obligations, mitigating risks, resolving disputes, and ensuring compliance with legal, regulatory, and contractual requirements throughout the project lifecycle.

You will play a crucial role in the project delivery process by maintaining close coordination with contractors, consultants, legal teams, and clients, ensuring that the project is delivered on time, within budget, and to the highest standards of quality.

Contract Administration & Management :

• Lead the review, and assist with negotiation of contracts, including subcontracts, supply agreements.
• Ensure that all contracts are executed in compliance with and regulatory requirements, company policies, and project objectives.
Ensure that all parties involved in the contract process have a clear understanding of their roles, responsibilities, and obligations under the agreement.

Contract Performance Monitoring :

• Continuously monitor the performance of all contractual agreements, ensuring that contractors and suppliers adhere to the scope of work, timelines, and standards as outlined in the contract.
• Review the progress of contractual obligations on-site, identifying any discrepancies or delays, and proactively addressing any potential issues before they affect project delivery.
Oversee the preparation and management of variation orders and change management procedures in line with the contract.

Claims & Dispute Resolution:

• Manage the identification, analysis, and resolution of any claims, disputes, or contractual issues that arise during the construction process.
• Prepare and review along with the Planning Manager, claims documentation related to delays, cost overruns, or other issues, providing accurate assessments and recommendations for resolution.
Coordinate with project teams and external consultants when necessary to resolve disputes effectively and ensure project timelines are not impacted.

Risk Management:

• Identify contractual risks early in the project, including cost escalation, scheduling conflicts, and challenges, and take necessary steps to mitigate or resolve these risks.
• Conduct risk assessments of contract terms and conditions to ensure all potential risks are accounted for and managed appropriately.
Develop and implement strategies for managing project risks, including cost control measures and contingency planning.

Site Supervision & Coordination :

• Provide day-to-day management of contract administration activities on-site, ensuring that contracts are properly adhered to during the construction phase.
• Coordinate with the site management team, contractors, and suppliers to ensure smooth execution of the contract and efficient site operations.
Ensure that all parties involved on-site are aware of the contractual obligations and deadlines, promoting collaboration and minimizing misunderstandings.

Schedule & Budget Monitoring :

• Work closely with the Resident Engineer to ensure that project timelines and budgets are strictly followed, identifying any risks to the schedule or budget and ensuring they are promptly addressed.
• Monitor progress against contractual milestones and deliverables, ensuring that all parties are performing in line with agreed timelines and cost structures.
Review progress payment applications and ensure that they are in line with the contract terms, confirming that work is completed to the required standards before payment approval.

Reporting & Documentation:

• Maintain accurate and organized records of all contracts, change orders, variations, correspondence, and claims related to the project.
• Ensure that all contractual documentation is up-to-date and filed in a manner that allows for easy access and retrieval.
• Prepare and submit detailed weekly and monthly reports on contract status, variations, claims, and issues, providing senior management with comprehensive updates.
• Ensure clear and consistent communication between all stakeholders, including contractors, consultants, suppliers, and clients, regarding contractual matters.
• Draft and issue official correspondence relating to contract disputes, claims, and variations, ensuring that the interests of the firm are protected.
Review and respond to any queries or concerns raised by clients, contractors, or other stakeholders regarding contract terms or performance.

Stakeholder & Client Management :

• Act as a key point of contact for clients regarding all contractual matters, ensuring that the client and consultant’s interests are safeguarded throughout the project lifecycle.
Work closely with the project management team to ensure alignment between contractual obligations and overall project goals.

What you will need:

• Bachelor’s degree in Quantity Surveying, Civil Engineering, Law, Construction Management, or a related field.
• Minimum of 15 years of experience in contracts management, commercial management, or construction law, with a strong focus on large-scale projects in the UAE/GCC region.
• Proven track record of managing contracts on high-profile construction projects, including hospitality, luxury residential, mixed-use, commercial, and infrastructure developments.
• Extensive experience in site supervision, managing contractors and suppliers, and ensuring compliance with contractual obligations throughout the construction phase.
• In-depth knowledge of contract law, construction contracts (FIDIC, JCT, or similar), and project management principles.
• Strong understanding of construction processes, site operations, and best practices in contract administration.
• Proficiency in contract management software and Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong analytical skills with the ability to assess risks and manage complex contractual disputes.
• Professional qualifications such as MRICS, PMP, or equivalent certifications in contract management or construction law are highly desirable.
• Exceptional communication skills with the ability to engage effectively with clients, contractors, and stakeholders at all levels.
• Strong negotiation skills and the ability to resolve disputes and contractual issues diplomatically and efficiently.
• Excellent problem-solving abilities, with a proactive approach to identifying and addressing potential issues before they escalate.
Strong organizational and time management skills, with the ability to manage multiple priorities and deadlines effectively.

This position is site-based and will have a 6-day work week (Monday-Saturday). Please submit your CV to humanresources@rsp.design and indicate “Application for Contacts Manager” in the email subject.

We regret that only shortlisted candidates will be notified. Thank you for your interest.