Human Resource

Overall Job Responsibility

Supports the HR Business Partner and HR Management teams in day-to-day operations and administrative functions including recruitment, staff onboarding, contract management, data collation and analytics, and other administrative matters.

Duties and Responsibilities

1. Recruitment Related Work

• Posting out job advertisements on career/job portals
• Filtering of applicants’ resumes, arranging for interviews and administering of written assessments where required
• Conducting reference checks on candidates
• Coordinating with Recruitment Agencies on the recruitment, onboarding, offboarding and other HR matters of temporary staff

2. Staff Onboarding

• End-to-end coordination with IT Dept, hiring managers and staff on their onboarding, including arranging for induction briefing and issuance of laptops
• Conducting inducting briefing for new staff
• Updating and maintenance of staff records in staff directory
• Management of staff access cards, business cards, and other standard items issued to staff

3. Contract Management

• Administering and monitoring staff contract renewal, emplacement, re-employment, secondment cases
• Administering and monitoring of staff’s completion of required forms (e.g. conflict of interests, PDPA consent, performance appraisal form etc.)

4. Data Collation and Analytics

• Collation of manpower, recruitment and other HR statistics
• Extraction, collation and analysis of data for reporting purpose

5. Other Administrative Work

• Putting up budget proposals for purchase of goods/services for the division
• Creation and issuance of Purchase Requests (PRs)/Purchase Orders (POs) via the SAP system
• Processing of vendors’ invoices for approval and payment
• Digitalisation of records

Qualifications, Knowledge and Experience

• Diploma holder in Human Resource or other relevant discipline
• Minimally 3 years of relevant experience in Human Resource administrative work
• Good command of English, effective in both written and verbal communication
• Detail-oriented and able to work independently
• Strong sense of urgency and able to multi-task effectively
• Team player with effective interpersonal skills
• Proactive, resourceful and resilient
• Proficient in Microsoft Office particularly Excel

Additional Information