Senior Executive/Assistant Manager, International Business Services

You will be part of the International Business Division (IBD) in Singapore Business Federation (SBF) to help Singapore companies Learn, Land and Localise overseas.

You will support SBF IBD in three key functions: (1) Operational support for events, meetings, overseas trips etc, (2) Oversee finance and admin matters for the dept as well as projects assigned as to you, and (3) Support integrated communications where required by projects.

Job Responsibilities

Operational support for business events, meetings, overseas trips

• Work close with market teams to understand their projects
• Prepare all necessary pre-project commencement preparations, bookings, logistical arrangements, liaison with local and foreign service providers etc
• Prepare full financial procedure related to the procured services necessary to ensure the smooth execution of project (such as cost comparison, purchase orders, payments, invoicing, claims)
• Prepare pre-project admin, briefing, material for participants and actual day event management

Oversee finance and admin for department

• Assist in budgeting, forecasting, documentation for audit and financial reporting
• Ensure compliance with financial regulations and internal policies
• Ensure timely processing of payments and reimbursements in collaboration with Finance
• Handle procurement processes and vendor management Support general administration and facilities management
• Maintain proper documentation and filing of financial and administrative records
• Contribute to the development and improvement of internal workflows related to finance and administration

Support basic integrated communication work

• Support all aspects of internal and external communications including press releases, media relations, social media, website content, and email marketing, event support, photography etc
• Provide support on administering our LinkedIn page by ensuring scheduled and updated content contributions from market teams, craft administrative posts and interesting content etc

Provide support to Management on any other tasks assigned.

Job Requirements

• Minimum Diploma in Finance, Accountancy, Business, Communications, Marketing or equivalent
• Detail-oriented, highly organised, strong problem-solving skills
• Proven ability to be very adaptable and effectively manage multiple projects in a fast-paced environment, meeting tight deadlines
• Proficiency in digital marketing tools and platforms including social media management, email marketing software, and web analytics
• Good interpersonal and communication skills, both written and spoken; including ability and experience in engaging stakeholders
• Self-motivated and positive attitude, excellent work ethic and a team player
• Minimum two years of working experience