Executive Secretary

Primary Objective(s) of Position

• Provide secretarial support in all administrative, organizational and managerial aspects to the Directors and departments.

Duties & Responsibilities

• Type, format, and proofread letters, memos, reports, and other documents with accuracy and attention to detail.
• Draft and edit correspondence, emails, and other communications.
• Coordinate schedule of meetings and appointments.
• Screen director’s incoming calls and correspondence.
• Prepare credit terms application and suppliers agreement.
• Book air-tickets, hotel accommodation and transportation.
• Maintain and update filing system.
• Distribute daily mail for departments and arrange for dispatch of outcoming mail.
• Fulfil any other tasks as and when assigned by Directors.

Person Specifications

• Possess at least a Diploma in Business Administration or Marketing
• Has at least 2 years of experience in supporting Senior Management roles
• Proficient in Microsoft Office Applications
• Good telephone etiquette and public relations skills
• Excellent communication and interpersonal skills