Event Services Admin (3 months contract) [3 days per week]

The Event Services Administrator plays a pivotal role in ensuring the seamless execution of events by facilitating communication among clients, vendors, hotels, and travel service providers. This position is responsible for supporting event logistics, managing hotel bookings, coordinating flight arrangements, and providing comprehensive administrative support to ensure smooth event operations.

Hotel Coordination:

• Work closely with hotels to secure reservations and confirm availability for event participants.
• Manage special accommodation requests (e.g., room blocks, VIP lodging, meeting spaces).
• Serve as the primary point of contact between the hotel and the Event Team/Football Clubs for any changes or issues.

Flight and Travel Coordination:

• Oversee the booking of flights and transportation for event attendees, ensuring cost-effective and efficient travel arrangements.
• Manage timely flight bookings and address any necessary changes or cancellations.
• Coordinate transportation from airports to event venues or hotels, as required.

Logistics Management

• Collaborate with competition Venue Managers to handle match ticket requests from Sponsorship/Broadcast Partners.
• Organize the delivery of event materials (e.g., competition equipment, match tickets) to Football Clubs and Sponsorship/Broadcast Partners.
• Ensure all logistical arrangements align with event timelines and are executed on schedule.

Administrative Support

• Assist with event planning by preparing schedules, checklists, and maintaining an organized filing system.
• Prepare and distribute event-related documents (e.g., itineraries, agendas, guest lists, vendor contracts).
• Keep track of and maintain records for all event bookings and confirmations.

Event Support

• Assist the event team with setup and coordination at the event venue.
• Provide on-site support during the event for any last-minute issues regarding travel or accommodations.
  

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

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