Vacancy: Accounts Payable Clerk
Department: Finance
Reports to: Financial Controller
Working arrangement: Full-time (3 days in the office & 2 days working from home)
We are seeking a detail-oriented and proactive Accounts Payable Clerk to join our Finance team in London.
As an Accounts Payable Clerk, you'll play a crucial role in our friendly Finance team, managing all aspects of accounts payable and disbursement management. Come and join in our successes.
The Team
The Finance team provides support across the EIP group, including the international offices and subsidiaries. The small team thrives on collaboration and works closely with fee earners to support their client needs and help deliver EIP’s objectives.
The team consists of a Financial Controller, two Accountants, a Finance Operations Coordinator, two Credit Controllers, two Accounts Payable Clerks, an Accounts Clerk and is further supported by our Chief Operating Officer (a former FD).
The following are the primary functions that will fall within this role:
- Receives purchase invoices and cheque requests and process invoices and cheque requests ensuring that the authorisation process is followed in accordance with specific deadlines
- Input all Supplier and Associate invoices to the Accounting system (Access) ensuring that account codes, case numbers, discounts, and payment terms (etc.) are correct
- Upload case-related disbursements from Access to practice management system (Inprotech)
- Process bank and BACS payments to suppliers and send remittance advices
- Input all bank payments entries to Access
- Reconciliation of supplier accounts in Access
- Maintain the EIPdocs record and filing system of accounts payable files and other financial records including purchase orders and invoices for retrieval or review
- Respond to questions and makes calls regarding supplier invoicing problems; acts as a liaison between departments and suppliers where appropriate.
- Check bank accounts to assure funds are available for purchases
- Reconciliation of Bank accounts on monthly basis
- Petty cash management
Secondary duties
Both primary and secondary duties are important and it is the responsibility of the Accounts Clerk to ensure all are covered however the secondary duties tend to take up less time or are performed on a more ad-hoc basis than primary duties.
Secondary Duties Include The Following
- Check EPO, UKIPO and OHIM deposit accounts have sufficient funds; top up when necessary
- Send out weekly emails, requesting invoices to be authorised
- Send out weekly emails, chasing for any outstanding invoices to be authorised
- Scan and save all Supplier and Associate invoices to EIPdocs
- Check finance post daily
- To carry out any additional duties as requested by the Financial Controller
The Ideal Candidate Will Be Able To Demonstrate
- 2 years’ experience of working as an accounts clerk in a professional services environment
- Experience working with Access
- A strong team player
- Good IT skills
- A consistent, reliable, flexible manner and good timekeeper
- A “can do” approach.
It would be extremely advantageous if a candidate could demonstrate:
- Experience of working in an intellectual property firm, including dealing with the various intellectual property offices
- Experience of using Inprotech (IP management software).
Other Information
With our state-of-the-art paperless systems, we offer hybrid working, three days in the office and two from home. EIP’s employees also enjoy reduced business hours on the days when working from the office subject to there being no urgent work commitments.
EIP has a friendly, progressive and mutually supportive working environment along with a smart casual dress policy and stylish modern offices.
Demo