Job Title
Office Administrator / Bookkeeper
We currently have an opportunity for an office administrator part-time with flexible hours and days. Average 3 days per week, dependent on workload but likely lead to full time. This is an office based role, so local and easy commute to Trafford Park, Manchester is preferred but some remote work is possible.
We provid audio visual equipment and services for events, rental, repair, installation and retail markets. This multi-skilled role will involve the operation of day to day office admin, overseeing HR, bookkeeping and assisting with the admin for equipment hire, sales and service requirements of the business.
You will also be required to provide a polite, friendly and a professional level of customer service within the workplace, online and on the telephone. You may be expected to work across other areas of the business, providing assistance to other departments when required.
Responsibilities and Duties:
- To plan, organise and manage the day-to-day office operations with focus on efficiency and time management
- Assisting the hires, sales and service departments with enquiries via phone, email and in person.
- Assistance with coordinating the team of technicians and freelancers
- Report and take responsibility for issues with any facilities issues, IT, telecoms etc
- Preparation and reconcile of quarterly VAT returns
- Data entry and input of purchase invoices
- Reconcile payments with bank accounts and other accounts.
- Reconciling the supplier ledger to supplier statements
- Raising payments to suppliers and subcontractors
- Chasing outstanding debtors
- Liaising with external accountants in relation to VAT, PAYE and Annual accounts.
- Cashing up and ending the day
- Manage health and safety issues
- Overseeing employee overtime, holidays and sick days
- Managing employee and freelance timesheets and submission for payroll
- Sending payroll data to external accountants
- Ensuring all staff keep work areas organised and tidy at all times.
- Order supplies and equipment as needed
Demo