Buying Admin Assistant

Full-time, Permanent

As Buying Admin Assistant you will be responsible for maintaining all data on prices, products and suppliers within the back-office system and working closely with the Department Managers raising purchase orders & updating product information.

It is a pivotal role to the smooth running of the company by providing comprehensive administrative support to all Buyers.

Duties to include:

• Liaise with our system provider and assist any member of staff with any processing queries
• Importing and cleansing data, requesting any missing information from our suppliers
• Working with all departments to maintain margins and profitability
• Assist the finance team and stock control to develop working processes
• Apply VAT knowledge to categorise products correctly ensuring accurate record
• Assist with purchasing administration quickly and efficiently so all orders are raised in the system in time for arrival of goods
• Ensuring all data imported is accurate
• Liaise with goods-in and warehouse for any product or stock order queries
• Make sure all products are inputted and assigned to the correct departments and buyers
• Occasionally assist department heads to provide efficient and accurate reporting

About you:

You will be comfortable working individually and as part of a team and used to liaising with both internal and external stakeholders.

• Excellent communicator – working between multiple departments you must be approachable with excellent interpersonal skills and confidence working with all levels of personnel
• Proficient use of Excel and Outlook
• Ability to time manage efficiently and prioritise tasks accordingly
• Experience with EPOS systems beneficial but not essential
• Conscientious approach to work and highly self-motivated, able to work with minimal supervision
• Enthusiastic and willing to take on new challenges as the company evolves

About us:

Often referred to as a rural department store, Gates is a large multi-channel garden centre on the Rutland / Leicestershire border that offers over 12,500 square metres of retail and leisure facilities. You’ll find everything from indoor and outdoor plants, garden products, water features, pots, planters and garden tools; to patio furniture, barbecues, clothing, gifts, homeware and pet care.

There’s also a large, well-stocked farm shop, restaurant with sunny balcony, cosy coffee shop, a dedicated dog walking field and concessions selling aquatics, garden buildings, hot tubs, kitchens, kitchenware, clothing and footwear.

Established in 1948 by Fred and Ivy Gates, the garden centre was originally created within the walls of a large Victorian kitchen garden belonging to Cold Overton Hall. Still on the same site today, the centre has expanded considerably over the years, but still retains its traditional family values of excellent customer service, quality and value.

For more information please contact Sarah Crawford on 01664 454309.

To apply, please email Sarah at sarah@gatesgardencentre.co.uk