Receptionist

An exciting new opportunity for a Part Time Receptionist has arisen in our busy Chichester office. As a full service law firm, Glanvilles Anderson Rowntree provides legal services to both individuals and businesses, with four offices across the South Coast.

As this is a newly created role, start date is immediately available depending on successful candidates notice periods and availability. In-person Interviews will be scheduled from Friday 25th April onwards.

We are looking for the successful candidate to be available on Mondays to Fridays, approximately between the hours of 10am to 2pm. However, as this is a new role we are open to considering alternative hours.

Overall job purpose: The prime tasks are; Reception attendance and front of house duties, and assisting with general office administration for all legal departments.

Day-to-day duties will include but not limited to:

• Reception front desk.
• Answering the telephone, and meeting and greeting clients and visitors and recording the data into Microsoft Excel spreadsheets.
• Ensuring meeting rooms are set up, booked and kept tidy within Outlook Diary system.
• Providing refreshments as directed, including checking of stock levels and ordering water bottles and coffee machine items.
• Assistance and monitoring with opening and distributing post, as well as certifying Id and general document printing/scanning/photocopying as required.
• Using IT software to include but not limited to; in-house case management systems, Microsoft package, archiving and retrievals through 3rd party, stationery requests through 3rd party and arranging collections of the office confidential waste through 3rd party.
• Administration support to all teams, including to work with the office administrator with our secure file storage system.
• Monitoring the office petty cash and taking card payments for clients in reception area.
• Compliance with reception uniform policy.
• Provide general overtime cover for full time receptionists absences such as for holidays/sickness.
• Assisting all teams with general ad-hoc tasks such as certifying ID, data entry, accepting documents from clients, scanning and photocopying etc.
• Assisting with office H&S with the HR Manager, including monthly H&S checks and fire warden duties.

Skills Required

• Be polite and professional with a good vocabulary (both written and spoken).
• Confident in dealing with people of all levels.
• Ensure each client feels valued.
• Be able to maintain confidentiality.
• Accuracy and speed when entering data into the system.
• Flexibility with occasional cover for reception team absences.
• Be familiar with Microsoft Office and willing to learn the use of other programmes.

Job Types: Part-time, Permanent

Pay: £12.40-£12.80 per hour

Expected hours: 18 – 22 per week

Benefits:

• Additional leave
• Company pension
• Enhanced maternity leave
• Enhanced paternity leave
• Free flu jabs
• Free parking
• On-site parking

Schedule:

• Monday to Friday
• No weekends
• Overtime

Application question(s):

• If successful, what is your notice/availability
• As this is a Part Time role, please briefly detail your preferred weekly hours of work.

Experience:

• Reception: 1 year (preferred)

Work Location: In person