Administration Assistant

We are currently recruiting for an enthusiastic and motivated Administrator based within our East Region Headquarters at Dunfermline Ambulance Station, Unit 1A, Pitreavie Business Park, Pitreavie Way, Dunfermline, KY11 8UN.

You will be required to provide a comprehensive level of administrative, secretarial and payroll support to the Region, which will include communication with both internal departments and external agencies.

In addition to excellent communication and interpersonal skills, you must have a wide range of administration/clerical experience including accurate and efficient minute taking skills and have the ability to work to a high standard both as part of a team and on your own initiative. You must possess excellent planning and organisational skills, be flexible in your approach and have the ability to work under pressure to meet deadlines. Accurate touch typing skills, with a minimum of 35 wpm, are essential to this role.

You must be computer literate and familiar with Microsoft applications and databases. You will be required, on occasions, to deal with sensitive information and therefore the post holder will require to have awareness of the Data Protection Act and a high degree of professional integrity. Candidates should possess a relevant NVQ Level 3 qualification (or equivalent) or be able to demonstrate experience in providing high quality administrative support services in a busy office environment.

This is a permanent office based role, 37hrs Monday to Friday. Salary Band 3.

For informal enquiries, please contact Lorraine Tough, Business Support Manager at: Lorraine.tough@nhs.scot

Due to legislative changes from 1 April 2025, this post may require a different level of criminal records check done than is currently the case. If the post is assessed as a "regulated role", your appointment will be subject to joining the Protecting Vulnerable Groups (PVG) Scheme. If there is any change to what is currently required, this will be confirmed by either the Hiring Manager or the Recruitment Team. For more details on these changes please visit: Disclosure Scotland Changes.

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.