Receptionist/Office Administrator

Shakib & Co is a family company established in 1996. Our office is based at the centre of Hampstead, NW3 and is responsible for the day-to-day management of a portfolio of high calibre residential properties.

For further information about our company please refer to our website: https://shakib.co.uk

We are looking for an intelligent, flexible & experienced Receptionist / Office Administrator. Experience in working within construction industry is preferred but not essential.

With clear communication skills and 3 years minimum experience in the office management/administration, it is imperative that you have the ability to prioritise and switch between different tasks.

Full-time Responsibilities:

• Property management (tenancy agreements, liaison with inventory clerks, property inspections, arranging repairs, maintenance etc.)
• Perform various administrative tasks, including data entry, filing, proofreading and organising documents
• Manage and maintain office supplies and inventory
• Diary management to office team of 5
• General day-to-day office management and occasional errands
• Data entry and bookkeeping (invoices)
• Vehicle fleet management
• Answer and direct phone calls in a professional and courteous manner
• Assist with scheduling appointments and meetings
• Prepare and distribute correspondence, memos, and reports
• Maintain electronic and physical filing systems

Skills:

• Proficient in using Microsoft Office for document creation, collaboration, and organisation
• Strong data entry skills with a high level of accuracy and attention to detail
• Familiarity with computerised office systems and software applications
• Knowledge of standard office procedures and clerical duties
• Excellent organisational skills to manage multiple tasks and prioritise effectively
• Strong administrative abilities to handle various office tasks efficiently
• Typing proficiency to complete tasks quickly and accurately
• Professional phone etiquette to communicate effectively with clients and colleagues

This position requires a reliable individual who can work independently as well as part of a team. The ideal candidate should have excellent organizational skills, attention to detail, and the ability to handle confidential information with discretion. Strong communication skills, both written and verbal, are essential for this role.

The working hours are 9am to 5.30pm, Monday to Friday

Contract role – Immediate start.

You must have the right to work in the UK.

Salary is depending on experience.

Please submit your application along with your resume highlighting your relevant experience.

Job Type: Full-time

Pay: From £30,000.00 per year

Schedule:

• Monday to Friday

Ability to commute/relocate:

• London: reliably commute or plan to relocate before starting work (required)

Education:

• GCSE or equivalent (preferred)

Experience:

• Customer service: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Language:

• English (required)

Work Location: In person

Reference ID: Office Receptionist/Administrator
Expected start date: 19/08/2024