Creative PA

Hours: 0930-1800, 5 days onsite (No hybrid option)

We are looking for a fantastic PA to work in the world of Theatre. If you are interested in this creative world and have strong PA/EA experience this would be the ideal role for you. Its truly a one of a kind role! The Assistant to the Directors provides high level administrative and personal assistance to the three Directors and will represent the Directors externally, play a pivotal role internal and external relationships with colleagues, co-producers, creative teams and clients, and manages key aspects of the company’s internal information flow and day to day running.

Your responsibilities will include;

• Arrange meetings and provide experienced, accurate and proactive diary management for the three Directors to ensure maximum efficiency of their time
• Manage complex work schedules, pro-actively ensuring that all aspects of the Directors’ work is supported
• Liaise on behalf of the Directors with colleagues, producers, co-producers and creative teams as required and ensure that information is swiftly communicated
• Respond to invitations and arrange Directors’ travel, accommodation, theatre tickets, and restaurant and other bookings as required
• Maintain the Directors’ contacts database
• Assist with requests for house seats for shows
• Attend and minute Directors’ meetings as and when required
• Be the point of contact when the Directors are out of the office and represent the Directors externally as required
• Maintain effective relationships with press representation
• Administer charity requests
• Respond to general enquiries as required
• Support communication flow internally and externally
• Manage Directors’ inboxes and related correspondence as and when required
• Draft letters and briefing notes as required
• Assist the Directors with drafting and filing appropriate documents as requested plus tracking and following up replies
• Ensure Directors’ office spaces are tidy and well-presented and manage office bookings
• Proof reading of documents, correspondence and programmes as required
• Assist with programme planning as required
• Management of Directors’ social media accounts as required
• Technical support for the Directors as required
• Provide ad hoc personal support
• Provide general support to the General Managers and production teams as and when required
• Attend press nights and provide press night support
• Attend running shows as required
• Order food and refreshments for meetings and office parties as required
• Order flowers and gifts for show colleagues and others as required Co-ordinate company events

The successful candidate will have the following;

• A detailed orientated self-starter with at least three years’ experience in a professional theatre environment in a similar role, ideally in commercial theatre
• Someone who exhibits sound judgment with the ability to prioritise and make decisions
• Energetic and eager to tackle new projects and ideas
• Comfortable interacting with high-level stakeholders
• A team player capable of cultivating productive working relationships across the company
• Resourceful, can-do attitude
• Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel) and Adobe Acrobat
• Exceptional writing, editing, verbal communication and proofreading skills
• An eye for detail and accuracy
• Excellent organisation and time-management skills
• High level of discretion and confidentiality
• Ability to adapt to changing priorities and handle unforeseen challenges with a positive attitude
• A flexible approach to working hours
• A willingness to work as part of a team and cover other roles as necessary
• A proven interest in and commitment to theatre
• A sense of humour