Coordinator, Logistics

Job Title: Coordinator, Logistics

Reports To: Sr. Manager, Logistics

Working Hours: Normal office hours are 09:30 to 17:30, Monday – Thursday, 09:30 to 17:00 Friday

Place of Work: Unit D Mill Court, Featherstone Road, Wolverton, Milton Keynes, MK12 5EU & Unit 84 Tanners Drive, Blakelands, Milton Keynes, MK14 5BP

Other: Full Time

About Rws Global

As the world’s largest producer of groundbreaking live entertainment, RWS Global creates meaningful connections and customized experiences spanning from theatrical productions to events, multimedia and more. In 2024, the entertainment leaders expanded capabilities into live sporting events with the introduction of RWS Global Sports.

Headquartered in New York, London, Cincinnati and Sydney with dedicated RWS Studios in NYC and the UK to serve its vast talent pipeline and client base, RWS Global serves major brands and corporations, theatres, cruise lines, sports properties, live venues, parks, resorts and more. Offering end-to-end services from ideation to operations, RWS Global’s team of world-class designers, creators, producers and visionary talent provide unrivaled scale, producing over one million live moments every day and employing over 8,000 individuals worldwide.

The RWS Global roster of clients includes Apple, Azamara, The Coca-Cola Company, Commonwealth Games, Crayola, Europa-Park Resort, Ferrari World Abu Dhabi, The FRIENDS™ Experience by Original X Productions, Hard Rock Resorts, Hershey Entertainment & Resorts, Holland America Line, Iberostar Hotels & Resorts, International Cricket Council, Invictus Games, Lionsgate, Marella Cruises, MSC Cruises, Roompot, Rugby World Cup, Six Flags, Space Center Houston, TUI Group, Vera Wang, Warner Bros., Disney’s The Lion King on Broadway, Chicago the Musical, Christmas Spectacular Starring the Radio City Rockettes and more. For more information, visit rwsglobal.com.

Job Summary

Based out of our UK Headquarters in Milton Keynes, we are seeking a candidate who is highly organised and who demonstrates exceptional attention to detail to assist with the flow of goods for our valued clients. The daily responsibilities of this role include, but are not limited to, coordinating transportation, booking domestic & international courier shipments, creating customs facing shipping paperwork, picking and packing goods and working with our preferred freight vendors to negotiate the best value quotes for all import/export shipments required globally.

The ideal candidate will have experience using computer software such as Microsoft Excel, Outlook, and Word, as well as working with project management tools & financial systems. Additionally, they should have a solid understanding of the picking and packing process, along with good knowledge of warehouse safety.

This opportunity is ideal for a professionally communicative individual who thrives in a fast-paced team environment, excels at meeting tight deadlines, and demonstrates the tenacity and confidence to work independently when needed. The candidate will be fully capable of managing their workload efficiently, and will thrive when working with their fellow colleagues on delivering projects all around the world, on time and under budget.

KEY TASKS

Role & Responsibilities

• Assisting the Sr Manager, Logistics with coordinating domestic & international transport for projects & events
• Booking all domestic & international courier shipments; Provide status updates on shipments in transit and expected delivery timelines. Act as a liaison and administrative support between departments in all RWS Global entities, as well as clients, vendors, and carriers.
• Creating customs facing shipping paperwork known as Commercial invoices & delivery notes for all RWS Global entities.
• Requesting & negotiating quotes from our preferred freight vendors for review by the Sr. Manager, Logistics
• Working closely with our RWS Global warehouse & third party warehouse partner on a daily basis
• Creating Purchase Orders in our finance system (NetSuite)
• Using our Project management system (Wrike) for all project related internal communications & operations
• Assisting the Sr Manager, Logistics with daily administrative operations
• Assisting the Manager, Warehouse with the picking and packing operation for dispatch of goods
• Assisting the Manager, Warehouse with event kit returns & daily warehousing duties
• Receiving and storing goods deliveries
• RWS Global Stock Management
  
  

Qualifications & Skills

• Excellent professional verbal & written communication skills
• Positive & polite telephone manner
• Microsoft programmes such as Excel, Outlook, Teams, Word
• Highly organised & exceptional attention to detail
• Reliable
• Ability to work effectively as an individual and as part of the team
• The ability to work under pressure and prioritise the workload
  
  

Experience

• Basic understanding of Audio Visual product’s desirable
• General understanding of Imports & Exports for the UK, USA & China
• Knowledge in systems such as Wrike & NetSuite desired but not essential as training will be provided.
• Work experience in a similar role desirable but not essential as training will be provided.
• Driving license & own transport - Essential
  
  

Company Benefits

• Competitive Salary
• Company Pension
• 25 days paid holiday excluding Bank Holidays
• Paid parental leave
• Computer (Mac/Windows)
• Company Phone Program
• Flexible working (office/remote)
• Employee Assistance and Wellbeing Programme
• Childcare Support Policy
• Employer Sponsored Vision Programme
  
  

Please Note: While this is intended to be an accurate description of the job, this is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the position, and may require that other or different tasks be performed as necessary and assigned.

Diversity And Inclusion Statement

DIVERSE IS WHO WE ARE

Way more than a box to check, diversity is core to RWS Global culture. We value it, promote it, protect it and hire it. All differences are welcome here. We know for a fact that each employee’s individual background, life experiences, knowledge, self-expression, and capabilities are a contribution to our culture, as well as our reputation and achievements.

So, bring all of who you are, no questions asked.