Administrative Assistant to the Corporate Governance Division

Administrative Assistant to the Corporate Governance Division

Euroclear

Belgium

You will be providing essential administrative and secretarial support to the Corporate Governance team and the non-executive directors. This will involve direct face-to-face interaction with Board members and Senior Management.

Your key responsibility will be to:

• Manage proactively all the administrative arrangements for Shareholders, Board, Board Committee and Management meetings.
• Providing all necessary support for one or more of the following stakeholders: board members, company secretaries (e.g. book international travels, follow up on expenses in line with Euroclear travel policies, handle travel documents, etc.).
• Handle various administrative tasks:
  • Receiving and screening telephone calls, letters, and/or visitors, answering routine questions and furnishing information to save supervisor's time.
  • Preparing routine letters and memoranda.
  • Preparing special reports, gathering & summarizing data.
  • Preparing complex correspondence, reports, and presentations.
  • Maintaining corporate records.
• Use an array of business software applications (e.g., Microsoft 365 suite).
• Finalising in a timely manner Board documents, and Management documents, including checking of format and lay-out.
• Assembling and posting Board and Committee packs to members by way of the Diligent Board application.
• Assisting in other administrative work related to Board meetings, Director’s training, and with corporate, regulatory and governance obligations.

You have:

• A bachelor or master's degree and at least 5 years' of experience as an Assistant of senior managers.
• Knowledge in Microsoft 365 (SharePoint, Outlook, Word, Excel, and PowerPoint, etc.).
• Very efficient organizational skills, and the ability to work independently in a multifaceted environment on multiple tasks and under tight deadlines; know how to prioritize.
• Excellent communication skills in English. Ability to transmit information clearly and transparently.

You are:

• Able to provide minimal technical support for setting up hybrid meetings.
• pro-active and flexible, you can take initiatives but also know when to ask questions.
• Proactive and positive towards work, even under pressure.
• Creative in problem-solving.
• Discrete, as you will get exposure to sensitive materials and personal information.
• A real team-player with good interpersonal skills.
• Willing to learn other programs and tools used in Euroclear.
• Interested in learning and tackling new responsibilities as role and experience grows.

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