Executive Assistant

Our client, a international company with a family size team in Luxembourg, is looking for an Experienced Executive Assistant.

LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting temporary and permanent placement. At LHH Recruitment Solutions, we believe in talent, not labels, and embrace diversity and promote more inclusive employment to our clients and partners.

Your Responsabilities

• Travel Coordination: Organizing both domestic and international travel for senior executives, including complex itineraries.
• Calendar & Schedule Management: Managing the busy calendars of executives, prioritizing appointments, and handling sensitive matters with discretion.
• Internal Administration: Overseeing internal processes such as expense management, reporting, and team-related administrative duties.
• Meeting Coordination: Organizing and scheduling meetings, providing seamless logistical support, and ensuring all necessary preparations are made.
• Document Management: Facilitating the collection of signatures, coordination of certifications, and handling apostille requirements for legal documentation.
• Office & Facilities Management: Managing office supplies, records, and the smooth operation of day-to-day office tasks.
• External Stakeholder Management: Collaborating with external specialists and agencies to navigate the Luxembourg administration and ensure compliance with local requirements.
  
  

Your Tasks

• Experience: A minimum of 8 years in an Executive or Personal Assistant role, ideally supporting senior-level professionals.
• Travel Expertise: Significant experience handling complex business travel arrangements internationally.
• Languages: Fluent in English; proficiency in another european language would be an asset
• Skills & Competencies: Strong communication skills, both verbal and written, alongside exceptional organizational skills and a proactive approach to problem-solving.
• Technical Proficiency: Comfortable using office management systems, ERPs, MS Office, and online calendar/cloud systems.
• Personal Qualities: Discretion and confidentiality are a must, along with a collaborative spirit, strong interpersonal skills, and a positive, reliable attitude.
  
  

To include yourself in this recruitment process; to find out more information about this role; or to discuss other career opportunities we have available, please contact Elif Ozdemir as soon as possible - CONFIDENTIALITY ASSURED.

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