Project Coordinator

Spektrum have a wide range of exciting opportunities in several global locations.

We are always looking to add great new talent to our team and look forward to hearing from you.

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who We Are Supporting

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.
• Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.
  
  

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO’s principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Role ID – C004186

Role Duties And Responsibilities

Project management

• Defines, documents and executes small projects or sub-projects.
• Applies appropriate project management methods and tools.
• Identifies, assesses and manages risks effectively.
• Tracks activities against the project schedule, managing stakeholder involvement as appropriate.
  
  

Exercise coordination

• Work with the exercise planner team to determine the communication and information system needs for exercises.
• Evaluate the CIS requirements and prepare a brief overview for the internal stakeholders
• Evaluate the technical and incident management support expected during the exercise
• Support the exercise planner in the evaluation of the possible CIS solutions and alternatives to meet the requirements
• Liaise with exercise planners and various CIS teams to ensure all technical elements are aligned with the exercise's objectives.
• Plans, schedules, monitors and reports on exercise portfolio- related activities.
• Engages with senior managers to ensure the portfolio will deliver the agreed business objectives.
• Notifies projects/change initiatives of issues and recommends and monitors corrective action.
• Advises on the available standards, procedures, methods, tools and techniques.
• Identifies and evaluates alternative solutions.
• Ensures that all participants are engaged throughout the exercise and fully prepared to support the operational environment.
• Builds long-term, strategic relationships with senior stakeholders (internal and external).
• Supports operational managers to ensure that all plans, work packages and deliverables are aligned with the expected benefits.
• Builds long-term, strategic relationships with senior stakeholders (internal and external).
• Acts as a single point of contact for the exercise stakeholders, facilitating relationships between them.
• Negotiates to ensure that stakeholders understand and agree on what will meet their needs, and that appropriate agreements are defined.
• Oversees monitoring of relationships including lessons learned and appropriate feedback.
  
  

Requirements definition and management

• Defines and manages scoping, requirements definition and prioritisation activities for initiatives of medium size and complexity.
• Contributes to selecting the requirements approach.
• Facilitates input from stakeholders, provides constructive challenge and enables effective prioritisation of requirements.
• Establishes requirements base-lines, obtains formal agreement to requirements, and ensures traceability to source.
  
  

Additional duties for this post:

Project management

• Deliver on time/cost and scope of Projects under his/her responsibility
• Contribute to other project activities in support of higher roles Project Managers (from project initiation to project closure).
• Take appropriate actions following Agency procedures and upper management decisions to successfully deliver projects.
• Adopt the project approach defined by his/her Projects Portfolio Manager following Agency processes.
  
  

Risk management

• Carries out risk management activities within a specific function, technical area or project of medium complexity.
• Identifies risks and vulnerabilities, assesses their impact and probability, develops mitigation strategies and reports to the business.
• Involves specialists and domain experts as necessary.
  
  

Essential Skills And Experience

• Recent experience in Project management of C4ISR acquisition and / or development projects for a large organization.
• Experience in Project Management tools, managing cost and labour.
  
  

Training/Certifications:

• A recognised formal Project Management qualification, such as PRINCE2 or PMP. The lack of formal qualifications can be compensated by the demonstration of expertise and experience in the domain
  
  

Desirable Skills And Experience

• Knowledge of NATO responsibilities and organization to include NATO Security Policy and supporting directives;
• Several years of experience (at least 5 years) with CIS project planning, operations planning and support, system architecture, and security governance including strategic alignment and risk management.
• Prior experience of working in an international environment comprising both military and civilian elements;
• Prior experience in exercise coordination, acting as a single point of contact for the exercise stakeholders.
  
  

Education

• A minimum requirement of a Bachelor's degree at a nationally recognised/certified University in a related discipline and 2 years post-related experience, or exceptionally, the lack of a university degree may be compensated by the demonstration of a candidate's particular abilities or experience that is/are of interest to NCI Agency, that is, at least 6 years extensive and progressive expertise in duties related to the function of the post.
  
  

Working Location

• Mons, Belgium
  
  

Working Policy

• On-Site
  
  

Travel

• Some travel to other NATO sites may be required
  
  

Security Clearance

• Valid National or NATO Secret personal security clearance
  
  

We never know what new opportunities might be just over the horizon. If this opportunity isn't for you please feel free to send us your resume anyway and be the first to know if something suitable for your skills and experience comes up.