Administrative Assistant

About The C2DH

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.

The Luxembourg Centre for Contemporary and Digital History (C²DH) at the University of Luxembourg is an interdisciplinary research centre committed to high-quality research and public dissemination in the field of contemporary history with a particular focus on digital methods and tools.

The C²DH's ambition is to venture off the beaten track and find new ways of doing, teaching and presenting contemporary history of Luxembourg and the history of Europe in the 20th and 21st centuries. It serves as a catalyst for innovative and creative scholarship and new forms of public dissemination.

Your role

Your role is to provide effective and efficient administrative support to the Luxembourg Centre for Contemporary and Digital History (C²DH) under the supervision of the Assistant to the Director. Embedded in a committed team, you work closely with the C²DH Administrative Assistants and the central services of the University, notably the accounting department (SFC), logistics (SLO) and external suppliers. We expect you to actively work in close collaboration researchers and the C2DH Management Office on international and European research projects. Concretely, the job includes mainly the following tasks:

• Administration of business trips, acquisition orders, processing of invoices
• Organisation of conferences, exhibits, events, logistics, etc.
• Welcoming visitors, sorting out mail, handling phone calls
• Support for presentations and lectures
• Liaise with the university administration
• Support with social media & communication material
• Budget follow up
• Collaboration with international partners
• Project monitoring with regards to the administration part of the projects
  
  

For further information, please contact brigitte.melchior@uni.lu.

Your profile

The ideal candidate would have demonstrated experience in administrative support, ideally in complex and multicultural environments. We seek a highly motivated candidate with the following profile:

• Graduate secretary or equivalent by work experience
• 5-8 years of experience in administration/secretary’s office, preferably in a research or academic environment
• Excellent language skills: Fluent in English and French, German and/or Luxemburgish will be considered as an asset
• Excellent communication and organisational skills with attention to details and accuracy
• Proficiency with modern office software, spreadsheets, content management systems and collaborative platforms
• Demonstrated integrity and diplomacy, excellent and autonomous judgement, ability to apply sound judgment and to take on decision-making and to support the project leader
• Open-minded, team-oriented and comfortable in a multidisciplinary and multicultural environment
  
  

We offer

• Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the “University of the Greater Region” (UniGR)
• A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure
• A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs …
  
  

How to apply

Applications should include:

• Curriculum Vitae
• Cover letter
  
  

Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered.

All qualified individuals are encouraged to apply. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students.

General information:

• Contract Type: Permanent
• Work Hours: Full Time 40.0 Hours per Week
• Location: Campus Belval
• Internal Title: Administrative assistant
• Job Reference: UOL07041