Executive Assistant

Position: Executive Assistant

Department: Administration

Position Status: Full-Time Permanent

Union: Non-Union

Number of Positions: 1

HOURS OF WORK:

Hours of work are Monday to Friday daytime hours and extra hours are often required to meet workload demands. Work is performed in an office environment, which can be crowded and noisy due to department activity.

The stated hours of work are approximate as schedules are subject to change with the operational needs of the Health Centre. Changes made to hours of work will follow the terms of the applicable collective agreement, company policy and/or legislation.

WHY WORK FOR US:

Peterborough Regional Health Centre (PRHC) is a state-of-the-art regional hospital with a proud local history extending back over a century. With a capacity of 494 beds, our regional hospital has one of the busiest Emergency Department in Ontario and offers an extensive range of services, including specialized programs in renal, stroke, cardiac, cancer care, and vascular surgery.

We wouldn't be the hospital we are today without the people and nothing is more important to us then our team of dedicated employees. At PRHC, we pride ourselves on creating and maintaining an environment where people are valued, recognized, and treated with respect.

We believe that the best way to support our patients is through our people. We do this by providing our employees with competitive and comprehensive benefit plans, a pension program with matching employer contribution, professional development opportunities, employee and family assistance program, health and wellness programs (gym and yoga memberships, annual wellness fair, travel discounts) and a learning fund for educational development. Exploring new positions, programs, or development initiatives is encouraged as it contributes to your personal and professional growth. PRHC supports and encourages you to pursue whatever path you choose.

WHAT YOU’LL DO:

The Executive Assistant provides overall administration and office management for members of Senior Administration. Coordinates the input into the development of strategic, long-range and operational/business plans. Prepares and coordinates correspondence, monitoring/tracking information and requests, prepares briefings, presentations, and other materials for senior team.

WHAT YOU’LL BRING:

• University degree in Business Administration or equivalent education and experience
• Experience as an Executive Assistant in a health care setting or equivalent preferred
• Knowledge of relevant legislation and regulations of government and ministry directives and guidelines preferred
• Experience and skills in managing an office environment

WHO YOU ARE:

• Excellent problem solution and relationship building skills
• Excellent keyboarding skills (60 wpm)
• Demonstrated knowledge of office administration skills
• Thorough knowledge of office procedures
• Excellent working knowledge of the Window Suite: word processing, graphic, spreadsheet and E-mail programs. (MS Word, Power Point, Excel, Outlook)
• Working knowledge of SharePoint
• Excellent verbal and written communication skills
• Excellent interpersonal skills and ability to interact well with all levels of staff and the community
• Excellent organizational and time management skills to adapt to continually changing priorities
• Demonstrated ability to meet goals and objectives within specified time frames
• Demonstrated ability to work in a fast-paced environment with multiple demands at a time
• Excellent analytical and problem-solving skills
• Demonstrated ability to work independently and use good judgement, and as a team member

OUR COMMITMENT:

At PRHC, we take great pride in maintaining an inclusive culture of respect and a diverse workforce that reflects the community we serve. We do this because we understand that bringing different perspectives and backgrounds to the fulfillment of our mission, vision and values makes us better.

We welcome and encourage applications from members of all groups and backgrounds, especially those applicants who are members of groups that have been marginalized on any grounds enumerated under the Ontario Human Rights Code based on race, gender identity or expression, sex, sexual orientation, disability, political belief, religion, marital or family status, age, and/or status as a First Nations, Métis or Inuk/Inuit person.

Peterborough Regional Health Centre is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). Should any applicant require accommodation through the recruitment and selection process, please Notify us by indicating you require an accommodation in your application form. A representative from Human Resources will be in touch with you to tailor the recruitment process to meet your accommodation needs.

Thank you for your interest in the opportunity at PRHC. If you are selected to move forward in the recruitment process, you will be contacted by a member of the Talent Acquisition team.