Operations Coordinator

Why Assistantly:
Join the vibrant unicorn community at Assistantly, where we connect talented professionals like you with rewarding opportunities that align with your unique skills and aspirations. Partner with us to unlock your potential for meaningful career advancement and personal development. Enjoy the flexibility of remote work, competitive compensation, and a supportive environment designed for your success.

Unicorn Role Overview:
We are seeking a highly organized and proactive Business Operations Associate to support internal operations, optimize workflows, and drive efficiency across various departments. This role is ideal for someone with a strong operations background, excellent problem-solving skills, and the ability to manage multiple responsibilities in a fast-paced environment.

What You’ll Do:

• Manage a wide array of operational initiatives spanning HR, vendor management, legal, and other internal admin efforts to help the company scale.
• Document internal workflows and inefficiencies to standardize processes or automate them using software.
• Help drive operations strategy and generally improve the company's productivity.
• Help maintain employee policies and internal documentation.
• Facilitate hiring and staff onboarding.
• Manage operational resources (legal docs, commercial agreements, etc.).
• Identify and implement policies or workflows that improve the company's operating efficiency.
• Liaise with external service providers (legal, accounting, etc.).
• Help with various day-to-day activities to support other functions such as sales and marketing.

Requirements

• 3-5 years of experience in an operational role or consulting firm.
• Strong organizational skills with a keen eye for detail and accuracy.
• Ability to manage multiple tasks and adapt to changing priorities.
• Excellent communication skills, both written and verbal.
• Proactive mindset with the ability to work independently and problem-solve effectively.

Tools You’ll Use:

• Google Suite (Docs, Sheets, Calendar)
• Xero (Financial tracking)
• Gusto (HR management)
• HubSpot (CRM and contact management)
• Notion

Time Commitment & Schedule:

• Full-Time (40 hrs/week)
• Schedule: TBD, U.S.-Based Time Zone

Benefits

• Competitive pay above market rates.
• Permanent work-from-home opportunities.
• Paid Holidays and PTO.
• Part-time or full-time positions tailored to your availability.
• Performance, Tenure, and Health & Wellness bonuses.
• Opportunities for professional development within the Assistantly community.
• Be part of a vibrant and supportive community of Unicorns.