Office Manager

The Company:

There has never been a more exciting time to work for a 40-million-dollar company with 300 employees that has been steadily growing, year over year, for the last five years. As a company that has been in business for over 35 years, the 2nd generation of the family business has now taken the lead with a new vision and we are looking for awesome team members to help us introduce new revenue streams as we grow into new markets!

OVERALL PURPOSE:

The Office Manager provides general support to the Sales team and recruits new sales reps. They are the liaison between the sales team and HR. The Office Manager ensures the office is running smoothly and anticipates any issues that may arise.

DUTIES & RESPONSIBILITIES:

Essential Duties:

• Print paids, voids, GTS, all reports, memos, and distribute to staff
• Stay on top of sales attendance and notify managers when disciplinary action need to be taken.
• Coordinate interviews for sales manager & go over basic policies, schedule, and dress code
• Provide sales reps with credit limits throughout the day.
• Provide sales reps with account notes.
• Provide sales reps with account history.
• Fix Time-Cards for office
• Open or close the office building if needed or make sure someone is doing it.
• Put together any disciplinary actions/submit all disciplinary emails to HR.
• Make sure all new onboarding paperwork is completed and credentials are working.
• Set up employees with Paylocity and assist them with setting up direct deposit.
• Process terminations and voluntary separations.
• Assisting the Sales Manager with any needs that arise.
• Enroll all new hires in Paylocity online.

QUALIFICATION REQUIREMENTS:

Education and/or Experience:

• High School Diploma

Knowledge, Skills and General Abilities:

• Excellent interpersonal and communication skills
• Solid organizational skills and attention to detail
• Ability to handle job responsibilities under limited supervision
• Proficiency in Microsoft Windows applications and Microsoft Office software
• PC Desktop knowledge and usage required

PHYSICAL DEMANDS:

• Sitting for periods of time
• Walking or standing for brief periods of time
• Dexterity of hands and fingers to operate a computer keyboard
• Prolonged visual acuity necessary to view VDT
• Infrequent lifting up to 20 lbs