Human Resources Assistant

Position Description

Title: HR Assistant

Functional: Human Resources

Reports To: HR Coordinator / Generalist

Salary: Hourly (Non-Exempt)

Bonus Potential: Per KPI Metrics

Last Updated: February 2024

Job Summary:

We are looking for a dynamic and detail-oriented HR Assistant to join our Human Resources team. The successful candidate will play a vital role in ensuring a seamless onboarding process, maintaining accurate HR records, and actively supporting various HR initiatives. The HR Assistant will be tasked with coordinating orientations, generating, and submitting offer letters, service agreements, I-9 forms, and maintaining organizational charts, among other HR-related responsibilities. Additionally, this role will involve project assignments and overseeing anniversary recognition programs and initiatives. The position provides essential administrative support to the human resources department as needed.

Duties/Responsibilities:

• Complete Forms I-9, verify I-9 documentation, and maintain I-9 files to include I-9 Audits.
• Coordinate orientation and HR training.
• Submit online investigation requests and assist with new-employee background checks.
• Process new hire and rehire onboarding.
• Create job offers and service agreements, ensuring successful onboarding for new hires by obtaining all necessary file items.
• Perform various clerical functions such as making photocopies, mailing, scanning, and emailing documents.
• File documents into appropriate employee files.
• Prepare new-employee files.
• Perform other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Strong interpersonal and customer service skills.
• Exceptional organizational skills with great attention to detail.
• Working understanding of human resource principles, practices, and procedures.
• Excellent time management skills with a proven ability to meet project deadlines.
• Ability to function effectively in a high-paced and occasionally stressful environment.
• Proficient with Microsoft Office Suite or related software.
• Experience with HRIS or proprietary web-based ATS software.

Education and Experience:

• Bachelor's degree in human resources or a related field and/or equivalent experience preferred but not required.
• At least one year of related experience is required.
• Technical capabilities within both server-based files and web-based applications/programs are required.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

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Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Strong interpersonal and customer service skills.
• Exceptional organizational skills with great attention to detail.
• Working understanding of human resource principles, practices, and procedures.
• Excellent time management skills with a proven ability to meet project deadlines.
• Ability to function effectively in a high-paced and occasionally stressful environment.
• Proficient with Microsoft Office Suite or related software.
• Experience with HRIS or proprietary web-based ATS software.