Accounts Payable Coordinator

About Us:

New Jersey’s premier HVAC-Plumbing-Electrical company is looking for a Full-time Accounts Payable Coordinator to join our winning team.

As a family-owned business, we do more than serve customers. We take care of the comfort and safety of our friends, family and neighbors. We provide personalized solutions – both residential and commercial – for every heating, air conditioning and indoor air quality application. Our customers' comfort is an important responsibility, and this is a job we take seriously for over 50 years! It's the people that make the difference - expand and grow with us!

Job Description:

Accounts Payable Coordinator

The Accounts Payable (AP) Coordinator supports the efficient operation of the Accounting Department by performing a wide range of administrative and accounting functions. She/he is responsible for the execution of tasks for the following functions:

1. Accounts Payable

2. Accounts Receivable

3. Administration

Tasks and Responsibilities

Accounts Payable

• Perform all day-to-day accounting activities on a timely and accurate basis to effectively manage the company’s payables
• Set up and maintain Vendor data
• Collect and maintain insurance and W9 forms for vendors
• Process invoices according to the designated workflows within the DocuWare and ServMan applications
• Reconcile monthly vendor statements
• Communicate with vendors and internal staff to resolve invoice, purchase order and receiving ticket discrepancies
• Process payments as directed
• Review purchase orders, track accrued expenses and ensure all costs are billed in the appropriate period
• Provide cost data to Project Managers each month

Accounts Receivable

• Support the CFO and Controller as needed
• Ensure all customers and jobs are set up properly and maintained within our ERP application, coordinate with Project Managers and Department Managers as necessary
• Track, Prepare and obtain vendor lien releases
• Communicate with customers regarding billing and payment inquiries
• Apply payments received to the correct job; investigate and resolve any discrepancies
• Review purchase orders, track accrued expenses and ensure all costs are billed in the appropriate period
• Provide cost data to Project Managers each month

Administration

• Perform all assigned administrative tasks in an accurate and timely manner
• Monthly and Quarterly incentive calculation and processing
• Account reconciliations
• Data entry
• Complete any additional tasks as required

Qualifications

• 1-3 years of experience in accounting and / or administration
• General accounting and administration experience in a contracting and job cost environment preferred
• Advanced proficiency with MS Excel and MS Word
• Excellent organizational and communication skills
• Ability to meet deadlines while performing tasks with completeness and accuracy

Exceptional Benefits:

• Medical (3 Plan Choices)

• Dental (Two choices)

• Vacation

• Anniversary day off (earned at 4 year anniversary)

• 8 Paid Holidays

• 401K (with generous employer match)

• Uniforms

• Competitive Pay

• Training events