Compliance Manager

We are seeking an experienced and detail-oriented Compliance Manager to join our team, a property management company based in Queens, NY. The Compliance Manager will oversee all aspects of compliance related to property management, ensuring that all operations adhere to local, state, and federal regulations. This role requires a deep understanding of the real estate industry, housing laws, and regulatory frameworks relevant to property management in New York City.

1. Regulatory Compliance:

   • Ensure the company complies with all local, state, and federal laws and regulations related to property management, including housing laws, fair housing standards, rent control laws, and zoning regulations.
   • Monitor and interpret new and existing regulations (e.g., NYC Rent Guidelines Board regulations, New York State Housing and Community Renewal rules).
   • Maintain knowledge of any changes in the laws, codes, and ordinances that affect property management in Queens and New York City.

2. Policy Development and Implementation:

   • Develop and update company policies and procedures to ensure they align with legal requirements and best practices in property management.
   • Work closely with senior management to implement policies that ensure ethical and legal practices across the business operations.

3. Training and Education:

   • Develop and conduct training programs for employees on regulatory compliance, fair housing practices, and other legal matters.
   • Provide guidance to property managers, leasing agents, and staff regarding proper adherence to policies and regulatory standards.
   • Ensure ongoing professional development and certification of staff in compliance-related areas.

4. Audit and Reporting:

   • Conduct regular audits of property management operations, documentation, and tenant files to ensure compliance with applicable laws.
   • Prepare and present compliance reports to senior leadership, identifying any areas of concern or risk.
   • Maintain records of compliance activities, audits, and inspections.

5. Risk Management:

   • Identify potential compliance risks and work proactively with legal counsel and other departments to mitigate them.
   • Handle any compliance-related disputes or violations with tenants, vendors, or regulatory agencies.
   • Act as a point of contact for legal or regulatory bodies during inspections or investigations.

6. Licensing and Certifications:

   • Ensure that all company licenses and certifications, such as those required by the New York City Department of Housing Preservation and Development (HPD) and other regulatory bodies, are up-to-date.
   • Oversee the renewal process for necessary licenses and permits.

7. Vendor and Contractor Compliance:

   • Ensure all third-party vendors and contractors follow legal and regulatory standards related to property maintenance, repairs, and service contracts.
   • Review and manage vendor contracts for compliance with local laws.

8. Environmental Compliance:

   • Ensure that the company follows all environmental regulations concerning waste management, hazardous materials, energy efficiency, and water conservation in properties managed by the company.
   • Conduct periodic inspections to ensure compliance with environmental laws and guidelines.