What are the responsibilities and job description for the Office Manager position at ALLIANCE WATER RESOURCES INC?
Alliance Water Resources has a great opportunity for an Office Manager in our Cape Girardeau location.
This position will perform a variety of clerical, administrative, and supervisory work following established guidelines.
Schedule: Monday - Friday, 7:30 - 4:00
Compensation based on experience
Essential Functions:
- Prepares reports, letters, contracts, budgets, and other documents from rough drafts and notes ensuring that final product is accurate, and format follows set guidelines.
- Reviews, verifies, and edits documents and reports for accuracy and conformance to guidelines.
- Oversees or prepares month-end financial reporting for remittance to corporate office and/or board meetings including the preparation of a balanced bank reconciliation.
- Assists in audit procedures by processing information, providing files and records, compiling figures, or driving to on-site locations if requested.
- Facilitates completion and collection of required forms, documents, purchase orders, requisitions, and other documents indigenous to specialized operations.
- Assist staff in office procedures to provide information necessary to complete work assignments, reviews office work for accuracy.
- Oversees or maintains inventory and supplies to ensure efficient operation by following established procedures.
- Provides support and instruction for software used in office environment.
- Maintains confidentiality of operations and records.
- Maintains communication with all personnel to ensure transmission of pertinent information.
- Schedules registrations, travel, and accommodations as requested for managers and supervisors.
- Maintains, updates and establishes manuals, records, and pertinent files including divisional, periodical, and general information files.
- Oversees and/or sorts, distributes and routes incoming mail and packages; coordinates outgoing mail; facilitates maintenance and upkeep on office equipment; runs errands as needed.
- Facilitates the submittal of accounts payable invoices for client and company to ensure payments; prepares and distributes checks for local purchases or client needs; transfers funds as necessary; reconciles petty cash account on monthly basis and checkbook with bank statement.
- Oversees or handles customer service issues which may include greeting customers, handling incoming phone calls, screening calls and taking messages in a polite and efficient manner; provides information, investigation and appropriate follow through on customer service questions or complaints.
- Performs duties of office positions when requested.
- Performs related duties as needed or assigned.
