Project Manager (Medical Association)

The American Society of Echocardiography (ASE) is a nonprofit medical organization committed to advancing cardiovascular ultrasound to improve lives. ASE is a dynamic, team-oriented business with an excellent benefit package, generous paid time off and paid holiday allotment, flexible hybrid work environment, and competitive compensation packages. ASE is seeking a full-time Project Manager to join our External Relations Department.  

Position Summary:  The Project Manager will manage a portfolio of ASE’s industry-related projects, including educational programs, posters, and visual communication tools. The ideal candidate will excel in project management, stakeholder collaboration, and delivering high-quality results that align with ASE’s strategic goals and sponsor objectives. This full time, exempt position will report to the Chief Business Strategy Officer and has potential for a hybrid work schedule, requiring in-office work one day per week and occasional other in-office work as needed. Candidates must live in one of the following states to be considered for employment: NC, SC, VA, MD, DC, GA, or TN.

Essential Duties and Responsibilities:  Approximately 90% of the time

Industry-Related Project Management

• Oversee revenue-generating projects, including planning, budgeting, and execution.
• Collaborate with faculty, content experts, and stakeholders to develop educational content and programs within deadlines.  
• Create and submit grant proposals, including drafting materials and managing sponsor portals.  
• Ensure quality assurance by managing technical contractors and facilitating peer review cycles.
• Develop and maintain strong professional relationships with volunteers, content experts, and sponsors.
• Track and report project outcomes, strategic alignment, and financial ROI. 
• Coordinate industry surveys, manage billing/invoicing, and oversee contractor selection through RFPs.

Team Coordination

• Foster strong internal collaboration by organizing quarterly cross-department meetings.
• Review organizational meeting minutes for strategic alignment and reporting.
• Actively participate in team meetings and brainstorming sessions.

Committees and Taskforces

• Support and manage taskforces or workgroups as assigned by leadership.

Other Functions:  Approximately 10% of the time

General Administrative

• Attend ASE staff meetings, engage in professional development, and contribute to organizational initiatives.
• Provide administrative support, including scheduling, minute-taking, and creating presentations.
• Deliver exceptional customer service to ASE’s corporate partners.

Travel: 

• This position may require up to 10-15% travel, including attendance at ASE’s annual convention and other exhibit venues. 
• Occasional travel to ASE’s Durham, NC office may also be required. 

Minimum Job Requirements:

Education: Bachelor’s degree required. Project Management certification preferred.

Experience: 2-4 years of project management experience, preferably in a scientific, medical, or professional membership association setting. Prior experience working with physicians, high-level professionals, and volunteer committees is preferred.

Specific Skills/Knowledge:

• Strong writing skills and demonstrated ability to communicate well with internal and external partners.
• Proven ability to manage multiple projects with competing deadlines and budgets.
• Strong organizational and communication skills, with keen attention to detail.
• Demonstrated ability to build and maintain professional relationships with diverse stakeholders.
• Experience drafting grant proposals, business writing, and pitch materials.
• Proficient in Microsoft Office Suite, database programs, and online applications.  
• Self-motivated problem-solver who thrive in a team environment. 
• Ability to work flexible hours, including occasional evenings and weekends.

Physical Requirements: 

• Must be able to sit for long periods of time
• Ability to travel (airplane) to domestic U.S. event locations as assigned.
• Must be able to work a variety of hours in order to accommodate events

If hired, we require that all employees be COVID 19 vaccinated. ASE will engage in an interactive process with employees requesting medical or religious accommodation.

While it is intended to be an accurate reflection of the job duties and requirements, ASE management reserves the right to modify, add, or remove duties and to assign other duties as necessary. This job description does not constitute a contract and should not be construed as a contract.

ASE is an equal opportunity employer and offers equal employment opportunities without regard to race, color, religion, sex (including pregnancy), national origin, age, disability, veteran status, sexual orientation, marital status, genetic information, and other protected class characteristics.

Visit our website for more information on ASE (https://www.asecho.org/) and the ASE Foundation (https://www.asefoundation.org).

Please apply online via ASE’s LinkedIn page or by sending resume and cover letter directly to ASE’s Human Resources Department at SBarreiro@ASEcho.org.