What are the responsibilities and job description for the Office Administrator position at Amphenol RF?
JOIN OUR TEAM @ AMPHENOL RF, the world's largest manufacturer of coaxial interconnect products for radio frequency, microwave, and data transmission applications, and a proven leader in enabling next-gen technology! Our global team of experienced engineers develops innovative solutions utilizing the most advanced manufacturing technology available, and we specialize in creating custom solutions that meet customer-specific design requirements. With consistent year over year growth, innovative technology, and a team that breeds success, we are always seeking top-tier, high-performing talent to join us! We are headquartered in Danbury, Connecticut, and a division of Amphenol Corporation (NYSE ticker: APH), an industry leader for more than fifty years.
At Amphenol RF, you can expect a competitive salary and comprehensive benefits (medical, dental, vision, matching 401K, FSA, employer-paid life insurance), favorable work/life balance, a generous PTO allowance and paid holidays, an engaging and collaborative work environment, numerous opportunities for career growth, and an entrepreneurial focus that encourages employees to chart their own paths.
We are currently seeking an Office Administrator to provide administrative support to all departments including HR/Finance/Customer Service department and front desk reception duties to ensure efficient operations of the office.
Job Description
- Answers incoming calls, maintains phone list and welcomes guests in friendly professional manner
- Mail – distribute incoming mail, prepare outgoing mail using postage meter machine, maintenance/replenish of postage machine
- Welcome / News monitor / Digital Signage - Update and add daily messages to monitor at front desk and Digital Signage
- Order and maintain office supplies including the relevant Purchase Orders & Invoices
- Travel– assist with international and domestic travel options and prepare itineraries when needed– Adelman point of contact
- PO’s for HR/Operations invoices / invoice verification
- Business Cards – place and track orders for company
- Coordinate events/meetings/activities on/off site as needed (food/drink) communication via email/postings
- Assist HR with various projects / annual mailings / Annual Code Calendar
- Service awards – distribute letters on a timely basis, process invoices and assist with monthly celebration
- Track HR department spending to remain within annual budget allotment.
- Report any equipment issues with the vending machines/office equipment
- Ensure compliance with ITAR/PCR Index for HR Department
- Contracts & NDA’s – assist with maintaining electronic database, tracking and confidential security of documents
- Visual Compliance screening of visitors
- Handle highly confidential files and legal/financial documents with discretion
- Provide administrative support to other departments (Quote entry for CS, data entry/filing for Finance)
- Effectively work independently with minimal supervision
- Strong organization and attention to detail skills and exceptional communication skills both verbal and written
- Highly proficient in MS office applications: Word, Excel, Power Point and Outlook
- Any other duties as assigned
Requirements
- Minimum High school degree plus three (3) to five (5) years of related experience
- Other requirements as necessary
