What are the responsibilities and job description for the Office Coordinator/Receptionist position at Ancra?
Key Responsibilities and Priorities:
- Safety is our number one priority. This role will promote safety culture through engagement in safety toolbox talks, safety committee participation and positive reinforcement programs.
- Manages the front desk and welcomes guests.
- Manages meeting rooms and cafe at the facility.
- Oversight of conference room schedules
- Stocking of conference room refreshments
- General upkeep of cafe including loading and unloading dishwasher
- Maintaining adequate cafe supplies.
- Organizes/Assists with company-wide meetings, parties, and events.
- Oversees the cleanliness of the facility via vendor relationship with contracted cleaning company.
- Manages electronic company communications boards.
- Provides support to Senior Regional EHS Manager through tracking of employee engagement in EHS tasks and events and other EHS-related administrative tasks.
- Performs administrative tasks, filing, data entry, and special projects.
- Maintains adequate stock of office supplies.
- In conjunction with the Purchasing and HR Teams, maintains vendor relationships with uniform and vending suppliers.
- Maintains file retention policy of stored documents.
- Performs other duties as assigned.
Knowledge, Skills, and Abilities Required:
- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Proficient with Microsoft Office Suite or related software.
- Ability to help foster a positive office culture for the company.
Years of Experience Required: Minimum of three to five years of previous administrative or clerical experience.
Education Requirements: Associates degree preferred or experience commensurate with degree.
Working Conditions/Travel Requirements:
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
Ancra Cargo Core Values
- Respect everyone.
- Embrace challenges.
- Welcome change.
- Speak and act with integrity.
- Be positive and GSD!
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