What are the responsibilities and job description for the Executive Assistant position at Aon Corporation?
Aon is in the business of better decisions
The EA responds promptly, thoughtfully, and effectively to changing work environments, changing priorities, and new situations. Additionally, the EA possesses the skills and ability to communicate effectively and appropriately with internal resources, clients (where applicable), and other parties in a global and virtual working environment. The Executive Assistant is integral to the efficient workflow within the office environment.
What the day will look like
While no two days will look the same, a typical day can / will include:
- Displays excellent customer service skills and exceptional attention to detail
- Superior writing skills—grammar, punctuation, spelling, and proofreading
- Superior verbal and written communication skills
- Schedule / coordinate meetings via Webex or in person
- Daily interaction with internal and external executive leaders as well as their EAs / AAs, coordinating projects and working independently; seeks out answers to questions, takes initiative, leverages network of resources to solve problems,
- Helping others understand or attain support with technology or facility requirements
- Providing backup assistance to other EAs / AAs as applicable
Support of executive level leaders, administrative activities that include:
- Email management
- Time recording
- Full calendar management
- Research, or other special projects
- Coordinating complex meeting logistics on or off site; may include, but not limited to, budgeting, travel, room reservations, meeting room logistics and materials, and catering
- Actively participating in leadership meetings for follow ups and note taking when applicable
How this opportunity is different
Executive Assistants are the backbone of our successful organization. Collaborate with some of the best in the business with active knowledge sharing, the support of a vast EA / AA network, with growth and engagement opportunities. A team of Administrative Operations Managers and Administrative Operations Leaders work side-by-side with you, doing the same work as you, so they understand what it takes to provide excellent administrative support and allows for a greater understanding and development. Aon offers the flexibility to work both in the office and remotely. Come be a part of this amazing team!
Skills and experience that will lead to success
- Minimum of 6 years of relevant experience.
- Advanced level computer literacy in Microsoft Office Suite and other programs as applicable.
- Professionalism and displays excellent customer service skills and exceptional attention to detail.
- Superior writing skills — grammar, punctuation, spelling, and proofreading.
- Superior verbal and written communication skills.
- works independently with a variety of individuals and teams.
- Demonstrates strong organizational and management skills.
- Models professional appearance and demeanor in a business casual environment.
- Demonstrates discretion on highly confidential matters.
- Suggests approaches for resolving problems.
- Maintains a high level of confidentiality.
- Self-motivated team player with ability to work independently under minimal supervision.
- Ability to effectively interact with clients and team members, always maintaining professionalism.
- Ability to work in a high paced, demanding environment.
- Self-directed prioritization of work and projects; demonstrates measurable progress through open communication to leaders and team members consistently and with highest quality.
Education: Bachelor’s degree a plus or 6 equivalent years of industry experience.
How we support our colleagues
In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognize that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working!
Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.
Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.
Aon provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status. Aon is committed to a diverse workforce and is an affirmative action employer. People with criminal histories are encouraged to apply.
We provide individuals with disabilities reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment in accordance with applicable law. Please contact us to request an accommodation on ReasonableAdjustments@Aon.com
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.
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For positions in San Francisco and Los Angeles, we will consider for employment qualified applicants with arrest and conviction records in accordance with the local Fair Chance ordinances.
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.
The salary range for this position is $66,000-$88,000 annually. The actual salary will vary based on applicant’s education, experience, skills, and abilities, as well as internal equity and alignment with market data. The salary may also be adjusted based on applicant’s geographic location.
Salary : $66,000 - $88,000
