Office Assistant

Job Description

Job Description

Augustana University Center for Western Studies is currently recruiting for a part-time Office Assistant. The schedule will be Monday-Friday, 1 : 00 pm – 5 : 00 pm. The Office Assistant for the Center for Western Studies supports the Office Coordinator in all aspects of managing the front-desk information area, assisting with administrative tasks, and ensuring smooth day-to-day operations of the office.

Duties include, but are not limited to :

• Support the Office Coordinator with all aspects of office management for the Center for Western Studies, including scheduling meetings and events, ordering supplies, mentoring and training student employees, coordinating mailings, and organizing events and conferences.
• Assist with planning and logistics for Board meetings, Boe Forum, gallery receptions, Dakota Conference meals and breaks, and other events.
• Provide support for the Book and Art Gift Shop, including learning QuickBooks to ensure accurate book inventory checks.
• Collaborate with the Education Associate to fulfill book orders, manage publications, assist with gallery exhibits, schedule tours, and coordinate events such as the Artists of the Plains Art Show and Sale, Symposiums, and Saturdays at CWS.
• Work with the Collections Associate to schedule research appointments and collect associated fees.
• Act as a liaison with internal departments, including the Business Office, Advancement Office, Central Services, IT, and Mikkelsen Library, as needed.
• Manage event scheduling using Event Manager and maintain the Building Calendar for Civitas Committee meetings, classes, and events.
• Support the Executive Director in overseeing CWS staff and daily operations.
• Answer and screen phone calls while training student employees and volunteers to handle them effectively. Provide professional, efficient service to staff, students, alumni, faculty, and the public, fostering strong relationships with all stakeholders.
• Assist the Executive Director with the Fantle Building's operations, including opening and closing, security, light cleaning of museum displays, and submitting maintenance work orders through School Dude.
• Aid with circulation of materials from the Krause Research Library to students, faculty, and the public.

Qualifications include :

Interacting with students, faculty and leadership with different backgrounds and points of view and a deep appreciation of and respect for academic values and culture must be a top value of the candidate.

Application Procedure : The position will remain open until filled. Interested applicants are asked to submit the below application materials via our Career Center Portal . If reasonable accommodations are needed to participate in the application process, please contact liz.vanwesten@augie.edu .

Augustana University is an Equal Opportunity / Affirmative Action / Title IX Employer that seeks to recruit, develop and retain a talented and diverse workforce. Augustana University is committed to excellence through diversity and strongly encourages applications from the entire spectrum of a diverse community. Submission of official transcripts may be required upon employment. Finalist candidates must satisfactorily complete a pre-employment background check.