What are the responsibilities and job description for the Administrative Assistant position at Avon Protection?
Job Title: Administrative Assistant
Location: Cleveland, OH
Business Unit: Team Wendy
Purpose of Position:
The Administrative Assistant will provide mid-level administrative and human resources support to a department, team, or executive. This role combines general administrative duties with specific HR tasks, requiring excellent organizational skills, attention to detail, and the ability to handle sensitive information. The individual will assist in ensuring efficient office operations and smooth execution of HR-related activities.
Key Responsibilities:
- Administrative Support:
- Manage calendars, schedule appointments, and coordinate meetings, including preparing agendas and materials.
- Oversee day-to-day office operations, ensuring a clean, organized, and functional work environment.
- Documentation and Reporting: Ensure that documents are properly organized and readily accessible.
- Organize and maintain files, records, and correspondence, ensuring confidentiality.
- Prepare and format reports, presentations, and documents using word processing, spreadsheet, and presentation software.
- Communication:
- Serve as the primary point of contact for internal and external inquiries.
- Draft, proofread, and distribute emails, memos, and other written communications.
- Answer and direct phone calls, taking detailed messages as needed.
- Collaboration and Team Support: Work closely with various departments to facilitate communication and workflow.
- Assist team members with their administrative needs, contributing to a cooperative team environment.
- Event Coordination:
- Assist in organizing events, conferences, and team-building activities.
- Coordinate travel arrangements and prepare detailed itineraries for staff or executives.
- Office Operations:
- Monitor and order office supplies to maintain adequate stock levels.
- Assist with onboarding new employees by preparing materials and coordinating orientation schedules.
- Handle incoming and outgoing mail, packages, and deliveries.
- Project Support:
- Assist with special projects, gathering and analyzing data as needed.
- Track and manage deadlines to ensure project milestones are met.
- Financial Tasks:
- Prepare and submit expense reports.
- Process invoices and track budgets in collaboration with the finance team.
Qualifications:
- Education: High school diploma or equivalent required; associate or bachelor’s degree preferred.
- Experience: 2–4 years of administrative support experience, with increasing levels of responsibility.
- Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office technology.
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- Ability to handle sensitive information with discretion and professionalism.
- Problem-solving skills and the ability to work independently or as part of a team.
Preferred Qualifications:
- Experience with project management tools or CRM systems.
- Familiarity with accounting or budgeting software.
- Previous experience in a specific industry (e.g., healthcare, finance, technology) is a plus.
Work Environment:
- This role operates in a professional office setting, with occasional requirements to attend meetings or events. [Include any remote/hybrid work flexibility if applicable.]
Physical Requirements:
- Ability to sit, stand, and use office equipment for extended periods.
- Occasionally lift or carry office supplies weighing up to 20 pounds.
About Avon Technologies:
We design and produce life-critical personal protection solutions for the world’s militaries and first responders. With a portfolio that includes Chemical, Biological, Radiological, Nuclear (“CBRN”), protection. We do this through our two brands, Avon Technologies and Team Wendy. Our mission is to provide unparalleled protection for those who protect us, giving them the confidence to tackle challenging situations and helping them get home safe. At Avon Protection, we recognize that our success relies on the collective efforts of our talented team. As an organization, we welcome individuals who embody our #FIERCE company values - fearlessness, integrity, excellence, resilience, collaboration, and the ability to execute.
What We Offer:
- Flexible Schedule
- Competitive Compensation Package
- Learning and Development Opportunities
- Bonus Plan
- 401k Matching
- Tuition Reimbursement Program
- Mentorship Program
This job description is not intended, and should not be construed, to be an all-inclusive list of all responsibilities, skills, efforts or working conditions associated with this job. While this job description is intended to be an accurate reflection of the job requirements, management reserved the right to modify, add or remove duties from particular jobs and to assign other duties as necessary.
Responsibilities of this position may include direct and/or indirect physical or logical access to information, systems, technologies subjected to the regulations/compliance with U.S. Export Control Laws.
U.S. Export Control laws and U.S. Government Department of Defense contracts and sub-contracts impose certain restrictions on companies and their ability to share export-controlled and other technology and services with certain "non-U.S. persons" (persons who are not U.S. citizens or nationals, lawful permanent residents of the U.S., refugees, "Temporary Residents" (granted Amnesty or Special Agricultural Worker provisions), or persons granted asylum (but excluding persons in nonimmigrant status such as H-1B, L-1, F-1, etc.) or non-U.S. citizens.
To comply with these laws, and in conjunction with the review of candidates for those positions within Avon that may present access to export controlled technical data, Avon must assess employees' U.S. person status, as well as citizenship(s).
The questions asked in this application are intended to assess this and will be used for evaluation purposes only. Failure to provide the necessary information in this regard will result in our inability to consider you further for this particular position. The decision whether or not to file or pursue an export license application is at Avon's sole election. Must be legally authorized to work in country of employment without a sponsorship for employment visa status (e.e. H1B status).
U.S. Export Control laws and U.S. Government Department of Defense contracts and sub-contracts impose certain restrictions on companies and their ability to share export-controlled and other technology and services with certain "non-U.S. persons" (persons who are not U.S. citizens or nationals, lawful permanent residents of the U.S., refugees, "Temporary Residents" (granted Amnesty or Special Agricultural Worker provisions), or persons granted asylum (but excluding persons in nonimmigrant status such as H-1B, L-1, F-1, etc.) or non-U.S. citizens.
To comply with these laws, and in conjunction with the review of candidates for those positions within Avon that may present access to export controlled technical data, Avon must assess employees' U.S. person status, as well as citizenship(s).
The questions asked in this application are intended to assess this and will be used for evaluation purposes only. Failure to provide the necessary information in this regard will result in our inability to consider you further for this particular position. The decision whether or not to file or pursue an export license application is at Avon's sole election. Must be legally authorized to work in country of employment without a sponsorship for employment visa status (e.e. H1B status).
EOE AA M/F/Vet/Disability
