Legal Secretary, Transactional Practice Group

Description

The candidate for this position will be successful if they are able to execute a variety of secretarial duties of a confidential nature. These tasks will include working with attorneys, paralegals and other members of the firm with a series of administrative functions. Therefore, the candidate will have to have effective time managements and organizational skills coupled with the ability to be detail oriented.

The Legal Secretary will provide secretarial and administrative support as required to attorneys.

Responsibilities

• Schedule and organize complex activities such as meetings, travel, and seminars, including managing attorneys’ calendars as requested
• Type general correspondences, memos, charts, tables, graphs, business plans, etc. Proofread copy for spelling and grammar making appropriate changes
• Reviewing time entries, ensuring they are clear and accurate and comply with Firm billing guidelines
• Follow up with team members regarding time entry and project status, and summarize relevant information for the billing partners
• Work proactively with the Firm’s client revenue team to process all legal client bills for supervising attorney(s); Review and edit monthly bills, and coordinate with the client revenue team on any entries that require editing
• Provide client billing support to supervising attorney(s) to ensure timeliness in producing and processing accurate client billing, including ensuring client billing entries are aligned to appropriate client matter codes and adhere to client specific billing requirements
• Volunteers to assist others in practice groups and office as requested. Works harmoniously in a team environment and fosters team spirit
• Share information and expertise readily with staff members at all levels
• Open new matters by gathering and submitting information, addressing conflicts and answering questions from intake personnel
• Manage signature pages and other documents in the firm’s iManage system and in third party data site providers as part of due diligence projects and transaction closings
• Turn attorney documents into effective visual presentations in Word and PowerPoint
• Edit and redline agreements and other legal documents
• Light internet research as requested
• Organize and plan department and client events as requested
• Manage annual gift giving for clients
• Work with business development team to report and publicize transaction closings
• Keep up with resources that are available within the firm and communicate with attorneys about those resources
• Submit service provider invoices and attorney expense reimbursements
  
  

Skills And Experience

• High School Diploma or equivalent; Bachelors Degree preferred
• Legal secretarial experience in transactional preferred; work experience in a legal or professional services environment
• Expert knowledge of Word and PowerPoint, and a minimum or intermediate knowledge of Excel
• Excellent knowledge of office systems (i.e., Intapp Time, Intapp Open, etc.)
• Very able to complete fine hand manipulation (heavy typing, dialing, filing); sitting/standing/walking/stooping; ability to lift to 25 lbs
• Can work independently prioritizing work and meeting deadlines
• Knowledge of marketing resources and relevant materials
• Excellent English verbal and written communication skills
• Actively pursues opportunities for self-development/collaboration
• An ability to learn and master Firm structure and available resources
• Looks for ways to improve processes and/or procedures
• Identifies actionable strategies to deliver results
• Strong analytical ability is required to find solutions to various administrative problems and prioritize workloads
  
  

This position is bonus-eligible and includes medical, dental, vision, and 401(k) benefits based on the number of hours worked. The US base compensation for this position is expected to be $92,600-$100K (paid hourly) plus bonus if located in an office in WASHINGTON DC. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary range for your preferred location during the hiring process.