What are the responsibilities and job description for the Legal Secretary - Transactional position at Palmer Legal Staffing?
A well known Global D.C. Law Firm is looking for a Legal Secretary with Transactional experience to support a high profile Partner. The firm hours are from 9am-5 : 30pm. The Secretary will need to be flexible for overtime if needed. They are looking for someone the Partner can hand things over to and trust that they will be able to run with it. The Secretary will need to be in the office 4 days and possibly 5 days a week. Occasional travel may be required.
Status : Direct Hire
Salary : $90K-100K DOE
Duties and Responsibilities :
- Ability to appropriately draft information on behalf of the attorney timekeeper with little or no direction
- Schedule and organize complex activities such as meetings, travel, and seminars, including managing attorneys’ calendars as requested
- Type general correspondences, memos, charts, tables, graphs, business plans, etc. Proofread copy for spelling and grammar making appropriate changes
- Reviewing time entries, ensuring they are clear and accurate and comply with Firm billing guidelines
- Follow up with team members regarding time entry and project status, and summarize relevant information for the billing partners
- Work proactively with the Firm’s client revenue team to process all legal client bills for supervising attorney(s); Review and edit monthly bills, and coordinate with the client revenue team on any entries that require editing
- Provide client billing support to supervising attorney(s) to ensure timeliness in producing and processing accurate client billing, including ensuring client billing entries are aligned to appropriate client matter codes and adhere to client specific billing requirements
- Volunteers to assist others in practice groups and office as requested. Works harmoniously in a team environment and fosters team spirit
- Share information and expertise readily with staff members at all levels
- Open new matters by gathering and submitting information, addressing conflicts and answering questions from intake personnel
- Manage signature pages and other documents in the firm’s iManage system and in third party data site providers as part of due diligence projects and transaction closings
- Turn attorney documents into effective visual presentations in Word and PowerPoint
- Edit and redline agreements and other legal documents
- Light internet research as requested
- Organize and plan department and client events as requested
- Manage annual gift giving for clients
- Work with business development team to report and publicize transaction closings
- Keep up with resources that are available within the firm and communicate with attorneys about those resources
- Submit service provider invoices and attorney expense reimbursements
Job Requirements :
How To Apply : Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Legal Staffing is an equal opportunity employer.
About Us : Palmer is an award winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area.
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Salary : $90,000 - $100,000
