What are the responsibilities and job description for the Supervisor, Accounts Payable position at BakerRipley Career Page?
Under the direction of the Accounts Payable Manager, the Accounts Payable Supervisor is responsible for supervising and coordinating the overall operations and activities of the Accounts Payable (AP) team in accordance with identified goals to obtain optimum efficiency, achieve financial objectives, and preventing inaccuracies in accounting statements derived from the AP department by performing the Core Duties and Responsibilities personally or through subordinate staff.
CORE DUTIES AND RESPONSIBILITIES:
• Manage, coordinate, and monitor daily AP operations.
• Supervise members of the account payable team in partnership with one other AP supervisor.
• Review and approve invoice transactions; ensuring all invoices / check requests have proper supporting documents (PO, approval, account coding) prior to authorizing approval
• Review AP activity to prevent duplication of payments / invoices
• Review accounting records on a regular basis for possible errors and/or internal control concerns. Make and/or recommend changes as appropriate.
• Ensure all AP entries are booked in the correct month prior to the close.
• Ensure timely payments of vendor invoices and expense vouchers, and maintains accurate records and control reports.
• Participate in and assist with the monthly / annual accounting period close process. Review and analyze all allocations and adjusting journal entries.
• Assure that the Agency’s books and records are properly and neatly organized and conform to the Agency’s policies and procedures.
• Develop and modify AP systems (example, expense allocation spreadsheet), procedures and policies.
• Assist with problems and invoice resolution to vendors and internal Agency personnel.
• Fulfill audit requests as submitted to AP that must be compiled, copied and/or scanned and reviewed by both the AP supervisor as well as the AP manager.
• Troubleshoot accounting department problems that may arise, and communicate with appropriate Agency personnel.
• Train AP staff to improve, enrich knowledge, and technical skills to increase productivity.
• Measure the productivity of the staff to streamline processes and promote efficiency.
• Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, and establishing personnel networks.
• Assist AP staff, another AP Supervisor, AP Manager, and other program staff as needed.
• Assist with other accounting duties including, but not limited to, audit, monitors and special project as needed.
• Perform other duties as assigned.
