What are the responsibilities and job description for the Contract Specialist ( Temp) Hybrid- In Office position at BakerRipley?
As a member of the Contracts team, you will join an incredibly talented and hardworking Contracts & Procurement department dedicated to safeguard the Agency’s contracting & procurement processes to advance BakerRipley’s impact in the Houston region.
Reporting to the Director of Contracts & Procurement, the Contracts Specialist II will work with the Contracts team to manage the Agency’s overall procurement and contracting processes; develop and monitor the initiation, review, approval and renewal of Agency contracts; ensure contracts are processed timely with appropriate internal and external approvals and signatures; and manage both internal and external relationships.
Expected Outcome
Perform on-going contractual analysis of assigned service categories and identify / negotiate legal terms and conditions to mitigate risk and ensure Agency compliance with Contracting and Procurement policies within 30 days of hire
Assume ownership of assigned functions within 60 days of hire processes, meeting established timeframes of each function
Cross functional in all procurement operations core duties and responsibilities within 1 year of hire
Essential Functions
Analyze, draft, negotiate and administer contracts for the provisions of good and services while always advising on and adhering to the Agency’s internal policies and guidelines.
Manage and update contract templates as needed. Ensure correct and current templates are used with applicable terms & conditions
As a member of the Contracts team, develop and update the Agency’s contracting policies and procedures and ensure adherence to Agency policies, procedures and Regulatory requirements
Support the Contracts & Procurement teams informal and formal procurement proposals through entire procurement process from proposal development through to vendor conference, evaluation, negotiation, contract execution and contract summary
Draft, negotiate, and complete contracts to capture the best possible terms and conditions for the Agency
Serve as contract administrator on awarded contracts. Assist internal customers and external parties with contract questions and issues
Manage information flow through contract document management system
Provide contract reports and statistics to management as requested
Ensure compliance with historically underutilized businesses (HUB) and minority and women business enterprises (M / WBE)
Communicate with management regarding workflow status, contract issues, etc.
Complete special contract projects as required by management
Develop external relationships to expand knowledge of supply marketplace and internal relationships to understand Agency’s procurement needs
Other duties as assigned by the Senior Director of Contracts & Procurement and / or Director of Contracts & Procurement
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