Conference and Events Specialist - Hybrid/ Remote in Minnesota

Please apply online using a laptop or desktop computer. POSITION SUMMARY : This position is primarily responsible for event management across the Patient and Provider Services portfolio of business, which can include everything from small group sessions (e.g., webinars, local meetings) to large-scale events (e.g., national / international conference presence).

In collaboration with the Manager, Marketing Events, this role will lead or support planner responsibilities for assigned events in support of NMDP and CIBMTR operations. Our ideal candidate will provide outstanding management of effective and remarkable events that meet the intended overall event strategy, deliverables and objectives both creatively and consistently.

S / he must be able to work well within time limits to plan, resource, and oversee the events.

The abilities to multitask and prioritize are essential, as responsibilities include contract negotiation, vendor interface, venue logistics, sourcing speakers and entertainment, transportation, attendee communications, VIP guests, A / V equipment partner, etc.

This is a hybrid / remote position based in Minnesota.

LI-Remote #LI-Hybrid. Check out our video Saving Lives : It's the Best Job Ever. ACCOUNTABILITIES : Key Responsibilities :

• Participate in strategic planning for all assigned events with special attention to meeting the event objectives in all stages of event planning, design, and production.
• Provide planning expertise and onsite support to assigned events from concepting phase through completion and evaluation.
• Maintain NMDP / CIBMTR's brand presence as a key priority in execution of all events
• Implements and manages NMDP / CIBMTR assigned events based on revenue goals, expense guidelines and timelines for the successful completion of programs and activities.
• Leads planning team meetings and oversees logistics and deliverables for assigned signature events, tradeshows, including physician roundtables and booths at more than five shows annually.
• Engage and coordinate with leaders, as necessary, to support content planning and overall event messaging and execution.
• Negotiate and manage interactions with event vendors and suppliers
• Oversee event timelines, budgets, contract negotiation / review and invoice reconciliation.
• Prepares and maintains accurate and complete records / files for the events for reference.
• In collaboration with team leadership, ensures coordination of the creation, design and development of event collateral materials, including invitations, onsite design / collateral and sponsorship opportunities both electronic and print.
• Reviews status (progress, budget, timeline) of events with leadership on a scheduled basis.
• Act as internal expert on and provide production support to events on virtual event platforms, including Cvent and Webex.
• Provide internal and external expertise and knowledge of Cvent / Registration modules.
• Providing clear, well-written periodic reports to stakeholders, including pre-and post-event evaluations.
• Applies project management expertise to train staff, handle complex logistics, and maintain detailed records, achieving consistent ROI and event quality.
• Other duties as assigned. REQUIRED QUALIFICATIONS :
• Demonstrated experience as event manager.
• Exhibit outstanding communication and negotiation ability.
• Demonstrate exceptional organizational and time management skills.
• Quickly problem-solve in high-pressure situations.
• Demonstrate attendee-experience and strategic objective orientation.
• Be extremely well-organized with strong project management skills.
• Handle multiple details and deadlines simultaneously, and able to easily move between strategic and tactical work.
• Be a self-starter who takes initiative and ownership. Ability to :
• Work occasional evenings and weekends.
• Travel as necessary, approximately 5 trips per year.
• Be self-motivated, results oriented and demonstrate strong organizational and project management skills.
• Communicate effectively, both written and oral.
• Demonstrate proven negotiation skills.
• Take direction and input to develop effective and engaging branded events that achieve business goals.
• Influence and coordinate the efforts of other team members. Education and / or Experience :
• Bachelor's degree, preferably in marketing, communications, journalism, nonprofit management, or event management.

Alternatively, a minimum of three years related experience in addition to the experience required below may be substituted for the degree requirement.

Retirement, paid time off / holidays, leave and incentive plans are also offered to eligible employees.

Please reference this link for more information : NMDP Benefit Information . NMDP is committed to fostering an environment of transparency and fairness in our compensation practices.

To support this commitment, we provide clear and upfront information about the salary range for this position.

The anticipated salary range for this role is $70,000- $90,000 / yr, and will be commensurate with market pay, experience and qualifications. Additional Information

Salary : $70,000 - $90,000