Counseling Secretary 2024-25 - Big Picture School

POSITION PURPOSE:

This position’s responsibilities are to provide a variety of secretarial support in a school office, including significant interaction with students, staff, parents and the public; to provide a variety of secretarial support to a high school/middle school counseling/guidance office, including significant interaction with students, staff, parents and the public.

COMMITMENT TO EQUITY:

The Bellevue School District is committed to a diverse workforce representative of our students, one that embraces and models cultural competency as an international community.

DUTIES & RESPONSIBILITIES: (These duties are a representative sample; position assignments may vary.)

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  Provides secretarial support to a school office and school counseling office, performs skilled word processing, data entry and typing.
• Answers telephones and assists visitors; provides a variety of customer service and public relations to staff, students, parents and community, administrators, substitutes, other agencies and the community; answers informational inquiries.
• Maintains a variety of records and gathers information for reports.
• Maintains and processes a variety of counseling records and files, such as student files and college applications.
• Schedules and coordinates counseling office activities, such as parent and student conferences.
• Assists Office Manager and building administrators with scheduling and coordinating meetings and activities.
• Provides back-up and peak-load assistance to office staff; may assist in health clinic and with short periods of student supervision in various settings, as assigned.
• Trains and monitors student assistants.
• Recruits and supervises parent volunteers.
• Cares for ill or injured students in health clinic in absence of nurse: dispenses medications according to procedures, maintains clinic log, calls parents.

LICENSING REQUIREMENTS (positions in this class typically require):

Valid First Aid and CPR Certification if assigned to health clinic

KNOWLEDGE (position requirements at entry):

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  A variety of office procedures.
• A variety of computer software applications.
• Customer service techniques.
• Standard English usage, spelling and grammar.

SKILLS (position requirements at entry):

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  Customer service
• Keyboarding, data entry and retrieval, and word processing.
• Oral and written communication.
• Maintaining accurate records
• Ability to work effectively as member of a team.
• Ability to maintain confidentiality.
• Ability to transcribe machine dictation.
• Ability to maintain positive relationships with students, staff, parents and the public.
• Ability to work with a diverse population of students.
• Demonstrates multicultural sensitivity with the ability to effectively and collaboratively work with diverse populations.
• Ability to perform all duties in accordance with all applicable Board policies and district and legal requirements.
• Ability to meet and maintain punctuality and attendance expectations.

PHYSICAL REQUIREMENTS:

Positions in this class typically require: stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, finger dexterity, grasping, talking, hearing, seeing, and repetitive motions.

Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.t.

Incumbents may be subjected to moving mechanical parts, odors, chemicals, extreme temperatures, inadequate lighting, workspace restrictions, and intense noises.

CONDITIONS OF EMPLOYMENT:

AISP pay range D $ 30.67 to $32.62/hr. (starting wage is $ 30.67/hr.) 20 hours per week (8am to 12pm, M-F) for a 197-day annual assignment. This position is covered by a collective bargaining agreement. Medical, dental, vision, long-term disability, and life-insurance eligibility is based upon 630 hours worked within a school year. Retirement provided through Washington State Department of Retirement Systems.

NOTE:

The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Verification of identity and United States work authorization must be completed. The successful candidate for this position must be fingerprinted. Employment is contingent upon clearance by Washington State Patrol and Federal Bureau of Investigation.

Bellevue School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts of America and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:

Civil Rights, Racial Discrimination, and Gender Expression or Identity Discrimination:
Civil Rights/Nondiscrimination Compliance Coordinator Nancy Pham, (425) 456-4040 or phamn@bsd405.org

Sex-based Discrimination, including Sexual Harassment:
Title IX Coordinator: Jeff Lowell, (425) 456-4010 or lowellj@bsd405.org

Disability Discrimination:
Karen Dejong, (425) 456-4277 or dejongk@bsd405.org

Mailing address for all three: 12111 NE 1st Street, Bellevue, WA 98005.