Accounts Receivable Specialist

Accounts Receivable Specialist

Company Overview:

Belt Power LLC is a full service distributor and fabricator specializing in the fulfillment of conveyor system requirements for the processing, manufacturing, and material handling industry. We place an emphasis on providing quality, value added components; as well as local service capabilities to support our customers’ needs. Our product line ranges from all types of conveyor belting, conveying equipment and components, belting accessories, hose and fitting products, plastics, gasket, and power transmission products.

Job Summary:

The Accounts Receivable Specialist position has a primary purpose of providing financial, administrative, and clerical support by ensuring the company receives payments for goods and services and properly records the transactions by posting receipts and resolving discrepancies according to established policies and procedures in an efficient, timely, and accurate manner.

Responsibilities Includes:

• Collect on accounts by sending invoice reminders and communication with customers via phone, email, fax, or mail
• Post customer payments by recording cash, checks, and credit card transactions and entering them into the general ledger or accounting software
• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted
• Verify the validity of account discrepancies by obtaining and investigating information from sales, trade promotions, customer service departments and customers
• Resolve valid or authorized deductions by entering adjusting entries
• Resolve invalid or unauthorized deductions by following pending deductions procedures
• Resolve collections by examining customer payment plans, payment history, credit line and contacting customer
• Summarize receivables by maintaining invoice accounts, coordinating monthly transfer to accounts receivable account, verifying totals
• Generate monthly, quarterly, or annual financial statements and reports detailing paid and unpaid invoices and other accounts receivable activity
• Protect organization’s value by keeping information confidential
• Prepare analysis of accounts
• Produce monthly reports
• Assist with month end closing
• Provide supporting documentation for audits
• Assist with other projects as needed

Requirements:

• 7 years of Accounts Receivable experience
• High School Diploma or GED required, college courses in accounting preferred
• Must have strong work ethics
• Knowledge of GAAP, regulatory standards, and compliance requirements
• Ability to calculate, post and manage accounting figures and financial records
• General math skills
• Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs
• High degree of accuracy, attention to detail and confidentiality
• Excellent data entry skills
• Excellent analytical, problem solving and decision-making skills
• Effective verbal, listening and written communication skills
• Effective organizational, stress and time management skills
• Demonstrates a sense of urgency and ability to meet deadlines
• Ability to work independently or as a team member
• Customer service and negotiation skills
• Must be an excellent creative thinker with the ability to be proactive and self-motivating.

Desired Characteristics:

• High degree of accuracy, attention to detail, and exactness is extremely important in this position.
• Ability to work as part of a team and collaborate with colleagues.
• Ability to manage stress and high-pressure situations.
• Reliability, integrity, accuracy, teamwork, positive attitude, organized, intelligent, proactiv, and adaptable.
• Strong communication skills, both written and verbal.
• Excellent time management and prioritization skills are necessary due to the demands of the position.
• Always represent Belt Power in a professional manner.

Physical Demands:

• Must be able to lift up to 15 pounds and will require manual dexterity and strength in arms.
• Prolonged periods sitting at a desk and working on a computer.

Position Type and Expected Hours of Work:

This is a full-time position in the office. Typical workdays and hours are Monday through Friday, 8am to 5pm. Occasional overtime hours, and weekend work may be required.

Pay Range: $29.00 - $32.00 an hour