Accounts Payable/Payroll Clerk

Under the direction of the Chief Financial Officer (CFO) r eviews, research, and processes vendor invoices and voucher requisitions by adhering to accounting policies and procedures in order to produce accurate financial statements and ensure timely payment of hospital bills. On a bi-weekly basis; processed payroll adhering to Payroll/Human Resource policies and procedures to produce accurate and timely paychecks to employees.

• Enters invoices with purchase order which flow from the MMIS software module housed in Oracle/Cerner to Multiview Financial Software system. If discrepancies arise, copies of invoices are made and sent for corrections to Materials Management (MM).
• Prepares invoices and requisitions for electronic processing according to established accounting practices and purchasing policies to ensure accurate and timely payment in Multiview, as cash flow allows.
• Prioritizes invoices for timely payment according to contractual agreements with vendors to meet financial requirements of the hospital and all affiliated companies and to maintain credit ratings, as cash flow allows.
• Maintains and monitors multiple entity records (non-profit/for profit companies) by reviewing vendor invoices for taxing requirements in order to maintain compliance with all IRS regulations including 1099 income reporting requirements and taxing laws.
• Maintains checks and balances to the system by researching and resolving discrepancies with vendors and hospital departments in accordance with established procedures to make timely payments and provide accurate financial reporting.
• Maintains appropriate records by following department procedure for matching checks to documentation in order to meet audit requirements.
• Performs balancing procedures by verifying invoice entered into the system is correct vendor. Balancing ensures integrity of payment to vendor and protection of hospital assets.
• Preforms bi-weekly payroll function, ensuring the accurate and timely processing of payroll. Resolve problems that arise during each payroll in conjunction with Human Resources.
• Direct and monitor the accuracy of the State and Federal payroll reports, ensuring that all deadlines are met and provide statistical information to executive, middle and department management.
• Prepare analysis and other financial information as requested by hospital management (timely and accurately).
• Complete required continuous training and education, including department specific requirements.
• Performs applicable payroll reporting as necessary.

Salary ~ DOE

EOE/M/F/V/D