What are the responsibilities and job description for the Payroll and Accounts Payable Clerk position at The Falcon Group?

Job Description

Who We Are

For over two decades, The Falcon Group’s mission has been to understand our client’s variety of needs, while keeping to their anticipated budget and exceeding their desired results. The Falcon Group’s services include Architectural Services and Civil, Structural, Construction & MEP Engineering Services, and much more.

The Team

Here at The Falcon Group, with 150 experts, we have made it our mission to deliver exceptional customer service to our diverse client base (multifamily, industrial, commercial, and retail buildings, insurance industry, hospitality & healthcare). With offices throughout the Eastern United States and TX, and licensed in NJ, PA, NY, DC, DE, CT, FL, MD, VA, MI and TX, the firm is rapidly growing, so we are always looking to recruit talented professionals. Whether you are looking to hone your craft or pick up new skills and specialties, The Falcon Group is a team to support your professional and personal growth.

The Role

Summary

We are seeking an experienced Temporary Payroll and Accounts Payable Clerk to join our team from January through early July 2025 in our Warren, NJ office. This role is ideal for a detail-oriented individual with a strong background in payroll and accounts payable, particularly with proficiency in Deltek Ajera or similar software.

Responsibilities and Duties :

Essential Payroll Tasks :

Process bi-weekly payroll.
Enter Third Party Sick Pay.
Void paychecks and assist in resolving payroll-related issues.
Process General Ledger (GL) entries for payroll.
Ensure accurate employee time records and PTO tracking.
Assist with entering quarterly bonuses (if applicable).
Ensure proper setup of tax profiles for new employees in our Paylocity system.

Essential Accounting Tasks :

Code and process Accounts Payable (AP) invoices weekly.

Code invoices for AP monthly.

Code and reconcile credit card receipts monthly.

Process client invoices monthly.

Regularly update Certificates of Insurance (COIs) and W-9s for vendors.

Set up new vendors in Ajera and ensure compliance for consultants and contractors.

Provide new hire training on Deltek Ajera.

Send weekly accounting reports.

Please be aware that this job description does not encompass an exhaustive list of activities, duties, or responsibilities expected of the employee. The nature of the role may necessitate changes in duties, responsibilities, and activities, which can occur at any time, with or without prior notice.

SUPERVISORY RESPONSIBILITIES :

This position has no supervisory responsibilities.

Qualifications

Education

Degree in Accounting or related field preferred, or equivalent experience.

Work Experience

Minimum 3 years in payroll and accounts payable roles.

Experience with Deltek Ajera and Paylocity (or similar accounting / payroll software) is required.

Skills

Excellent written and verbal communication skills.

Highly organized and detail-oriented with the ability to multitask in a fast-paced environment.

Proficiency in Microsoft Office Suite.

Strong understanding of payroll processes, reconciliations, and compliance requirements.

Ability to multi-task and function in a fast-paced environment.

EMPLOYEE BENEFITS

We offer competitive salaries, professional work environments and a comprehensive benefits package. Benefits include :

Medical, Dental and Vision coverage, where we pay a portion of the premiums.

Supplement Insurance Options- Life, AD&D, Legal Plan, Pet Insurance, Critical Illness, Hospital Indemnity and Accident Plans.

Fully Company funded Short-Term & Long-Term Disability benefits.

401K- A retirement program where we provide a match up to 3%.

We offer Paid Holidays, Paid sick time and Vacation days.

Employee Referral Program.

Employee Recognition Program.

Continuing Education Reimbursement.

Professional Licensing Assistance.

Jury Duty Leave.

Maternity / Paternity Leave.

Mobile Phone Reimbursement / discounts.

Employee Assistance Program.

Workers Compensation.

Equal Opportunity Employer / Veterans / Disable

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