What are the responsibilities and job description for the Accounts Payable Manager position at Brooklyn Museum?

Accounts Payable Manager

Brooklyn Museum is seeking an innovative and solutions-driven Accounts Payable Manager to lead and enhance the accounts payable function within our Finance team. In this role, you will oversee daily accounts payable operations while driving process improvements, optimizing our payments platform (Ramp), and fostering cross-departmental collaboration. You will also play a key role in developing and implementing standard operating procedures (SOPs), policies, and training to ensure operational excellence and alignment with the institution's mission. A typical day for this role might include a meeting to discuss corporate rates with a contract management software, meeting with the Accounting team about month-end expense export file, and developing expense reimbursement policies. This role will have one direct report, Vendor Relations Associate. At the Brooklyn Museum, your work will have a direct impact on advancing our mission to inspire, educate, and engage the community through art and culture. Join a team that values innovation, collaboration, and a commitment to excellence.

Key Responsibilities :

Leadership & Operations Management :

Supervise, mentor, and develop the accounts payable team, ensuring accuracy, efficiency, and adherence to deadlines

Oversee the processing of invoices, payment runs, expense reimbursements, and vendor reconciliations in compliance with non-profit accounting standards

Monitor and manage cash flow related to disbursements to maintain liquidity

System Optimization & Process Improvement :

Lead efforts to optimize the institution's payments platform (Ramp), identifying opportunities to maximize its functionality and streamline workflows

Collaborate with IT and the finance systems team to enhance integrations between Ramp and other financial systems

Evaluate current accounts payable processes, recommend improvements, and implement automation tools to increase efficiency and reduce errors

Cross-Departmental Collaboration :

Partner with curatorial, educational, operations, programming and fundraising teams to improve expense tracking, approval workflows, and budget alignment

Serve as the primary point of contact for internal stakeholders to resolve invoice and payment-related issues

Policy & Procedure Development :

Develop and implement standard operating procedures (SOPs) for accounts payable, ensuring clarity, compliance, and scalability

Draft and maintain written policies for invoice approvals, vendor management, and payment processing to support consistent practices

Create and deliver training materials for staff to ensure understanding of accounts payable policies and systems

Compliance & Reporting :

Ensure compliance with tax regulations, including 1099 reporting, sales / use tax, and other applicable requirements

Support grant compliance by maintaining accurate records for donor-restricted and grant-funded expenditures

Prepare accounts payable-related reports for leadership, audits, and grant documentation, including aging analyses and cash flow forecasts

Qualifications :

Bachelor's degree in Accounting, Finance, Business Administration, or related field

5 years of accounts payable experience, including at least 2 years in a leadership or managerial role

Experience optimizing payments platforms (e.g., Ramp, Concur, or similar) and implementing system enhancements

Strong knowledge of non-profit accounting standards and grant compliance requirements

Proficiency in accounting and ERP systems

Exceptional organizational, analytical, and problem-solving skills

Advanced Microsoft Excel skills

Strong interpersonal and communication skills, with the ability to collaborate effectively across departments

Preferred Skills :

Certification in accounts payable or finance (e.g., CNAP - Certified Nonprofit Accounting Professional) is a plus

Experience in designing and delivering training materials for financial processes

Familiarity with museum operations and restricted donor-funded programs

Department : Finance

Reports to : Chief Financial Officer

Position type : Full-time

Salary : $94,411.20

Union status : Non-union

FLSA status : Exempt

Schedule : 35 hours per week, Monday-Friday, 9 am-5 pm

If you have questions about our online application system, get in touch with us at job.applicationquestions@brooklynmuseum.org.

Salary : $94,411

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Accounts Payable Manager

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