Law Firm Admin (M-R, Onsite Only)

Law Firm Admin

Full-Time Mon.-Thurs. / On-Site Only

What We Are Looking for: We are seeking a full-time Receptionist and Administrative Assistant Monday through Thursday (Four 10-hour days, no Fridays), in our Floresville Office.

Why Work for Us: Bryant Law PC is dedicated to helping Texans living in rural communities navigate life’s most difficult and important decisions. Our practice areas include real estate litigation, contested and uncontested probate, and transactional matters. We value positive, collaborative, can-do attitudes, and we perform work that we’re proud of using cutting-edge technology.

What We Offer You: 15 Days Paid Leave Per Year (On an Accrual Basis the First Year with Immediate Availability in Subsequent Years); 11 Paid Holidays Per Year; Health/Dental/Vision/Life and Short-Term Disability Insurance; 401(k) After First Year of Employment; Four-Day Workweek.

Key Roles:

• Confidently and Professionally Communicate Our Firm’s Practice Areas and Expertise in Every Interaction with Current and Potential New Clients
• Consistently Keep Your Scheduled Hours
• Receive and Route Phone Calls
• Receive and Handle Deliveries, Walk-Ins, and Other Office Visitors
• Serve as a Gatekeeper for the Attorneys and Paralegals
• Instill Confidence in Our Clients’ Decision to Hire Us
• Be Receptive to Learning Our Legal Software and Maintaining Electronic Files

Responsibilities:

Phones/Communication

• Receive and Route Inbound Calls
• Make Outbound Calls to Schedule Meetings and Other Calls When Needed
• Warm Transfer Client Calls to Paralegal on Case
• Receive and Direct Potential New Clients’ Calls to Intake Specialist
• Get the Attorney’s Attention when the Court Calls, Insurance Adjusters Call, or Other Pressing Matters are Apparent from Call
• Ensure Phone Routing Works (Especially When Out of Office)

Office Appearance/Supplies

• Keep Reception Spaces Clean and Uncluttered
• Make Conference Room Presentable and Prepared to Receive Clients Each Day
• Receive Delivered Packages
• Maintain Inventory and Order Office Supplies
• Keep Supplies Storage Spaces Organized

Concierge

• Professionally and Warmly Greet Clients
• Order Food for Client and Team Meetings When Requested
• Proactively Monitor Firm Calendar for Scheduled Client Meetings and Conference Room Availability

Admin/Mail

• Courier Items to Courthouse and Other Locations as Needed
• Take Items to Post Office as Needed
• Assist with Scanning and Renaming Documents
• Package Mailouts and Ensure Mail is Timely Postmarked
• Scan, Log, and Track Return Receipts and Proofs of Delivery
• Occasionally Schedule Meetings and Make Phone Calls for Cases
• Assist Team Members as Needed

Billing and Finance

• Edit and port work in progress (WIP) to billing software
• Track and log Client Expenses to billing software
• Edit and finalize invoices for legal services
• Package and send invoices
• Manage and proactively follow-up with accounts receivables
• Maintain vendor accounts
• Track and pay office expenses

Candidates should also be aware of the following:

• All candidates will be required to take one or more personality and aptitude tests before being considered for an interview.
• References (at least 3) are required.
• We strive to exemplify what a modern law firm should look and feel like, using technology and maintaining electronic case files as integral parts of our practice.

Job Type: Full-time

Pay: $10.00 - $20.00 per hour

Expected hours: 35 – 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 10 hour shift

Ability to Commute:

• Floresville, TX 78114 (Required)

Ability to Relocate:

• Floresville, TX 78114: Relocate before starting work (Required)

Work Location: In person

Salary : $10 - $20