Staffing coordinator

Job Summary Responsible for managing and coordinating the scheduling and timekeeping processes for all clinical units.

Ensure that the surgery center operates efficiently by maintaining adequate staffing levels to support exceptional patient care.

Collaborate with clinical leadership, Human Resources, and payroll teams to streamline workforce operations while maintaining compliance with all relevant regulations and internal policies. Duties and Responsibilities

• Develop and maintain daily, weekly, and monthly schedules for all clinical departments, ensuring proper staff coverage to meet patient care needs.

There may be a need to work outside regular business hours to address urgent staffing needs.

• Minimize overtime while ensuring that all shifts are appropriately covered.
• Process and track vacation, sick leave, and other time-off requests, ensuring that clinical coverage is not disrupted.
• Approve or decline time-off requests in line with department policies and while meeting clinical staffing needs.
• Maintain a fair and transparent system for managing leave requests.
• Review and verify timecards for clinical staff, including regular hours, overtime, and shift differentials.
• Work closely with the payroll department to ensure accurate and timely processing of payroll.
• Investigate and resolve discrepancies in hours worked, leave, and pay.
• Act as the primary contact for clinical staff regarding schedules, time-off approvals, and payroll inquiries.
• Communicate any schedule changes, payroll updates, and policy modifications to staff in a clear and timely manner.
• Ensure adherence to all labor laws, healthcare regulations, and internal staffing policies.
• Generate reports on staffing levels, overtime, and attendance patterns for review by clinical leadership and administration.
• Work in partnership with department heads and nursing supervisors to forecast staffing needs based on surgery schedules and patient volume.
• Participate in planning for long-term staffing, especially during high-volume periods or in anticipation of employee leave or turnover.
• Apply knowledge of labor laws and regulations relevant to healthcare staffing.

Last updated : 2024-11-15