Administrative Assistant

Administrative Assistant

Administrative support role within a well-established construction and plumbing property management team with over 40 years of experience. The role involves providing direct administrative support to managers and handling various administrative tasks related to construction and property management operations.

WHAT YOU'LL BE DOING

Providing direct administrative support to the management.

· Responsible for managing incoming calls, directing them to the appropriate departments, and providing excellent customer service as the first point of contact for our clients

· Tracking and maintaining Certificates of Insurance (COI) for subcontractors, tenants, and contractors.

· Ensuring proper filing of all property documents, including leases, legal correspondence, service contracts, maintenance requests, reports, and payables.

· Regularly checking and responding to emails.

· Prepared express mail packages and managed office supplies for mailing needs.

· Assisting team members with budget preparation for the property.

· Assisting with accounts receivable processes

· Providing superior customer service to homeowners, tenants, clients, contractors, and vendors.

· Review and understand the Construction Warranty Handbook as necessary.

· Preparing tenant memos and correspondence as directed.

· Track lease renewals and follow up monthly.

· Coordinating tenant move-ins and move-outs, acquiring necessary authorizations and documents.

· Maintaining and updating tenant, employee, and contractor contact lists regularly.

· Assist in scheduling plumbing department service work and tracking billing for the Office Manager.

Your qualifications

Prefer an equivalent combination of education and experience. One year of related experience and administrative support or property management training is advantageous. Strong multitasking skills are essential for success in this role. Experience in the Property Management market is considered a bonus.

In addition to the educational and experience requirements, the candidate should also have the following skills and abilities:

· Proficient knowledge of Office 365 and Teams, Microsoft Word, Excel, and PowerPoint.

· Knowledge of QuickBooks

What's In It for You

· Join an industry leader

· Comprehensive and competitive benefits plan

· A supportive, caring, and diverse work environment designed for your growth and well-being.

Administrative Assistant - ADA Statement:

· The Administrative Assistant must operate a computer keyboard, telephone system, copy machine, computer printer, and other office machines.

· The Administrative Assistant frequently communicates with tenants, clients, customers, and the public in oral and written formats.

· The Administrative Assistant must walk up and down stairs to access files and move office machinery occasionally.

Job Type: Full-time

Pay: $18.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Vision insurance

Schedule:

• Monday to Friday

License/Certification:

• Driver's License (Preferred)

Ability to Commute:

• Columbia, MO (Required)

Ability to Relocate:

• Columbia, MO: Relocate before starting work (Required)

Work Location: In person

Salary : $18 - $24