Administrative Assistant & Office Manager

CIAL Dun & Bradstreet – Administrative Assistant & Office Manager 

What We Are Looking For 

CIAL D&B is looking for a Headquarter-based Office Manager to oversee daily operations in the office, while also directly support several C-Suite executives for its LATAM-based operations in various strategic projects. The role would entail significant interaction across all departments and levels in the company. The ideal candidate has strong organizational skills, is punctual, is a quick learner, and a self-starter. The role is an opportunity for a candidate to work closely with CIAL’s C-suite team in further developing our company and achieving our goals and aspirations. 

Who We Are: 

CIAL D&B is the leading risk decision-making and business data provider in Latin America. Through our SaaS solutions and data analytics, we provide comprehensive insights on 60M companies throughout the region and 520M across 220 countries. CIAL is transforming credit and supplier risk decisioning through powerful SaaS platforms paired with unparalleled data, designed to streamline key business decisions and workflows. 

CIAL provides businesses, governments, and non-governmental organizations, of all sizes with solutions that enable them to make decisions efficiently and with confidence. Our data sets of 520M businesses augmented with more than 30,000 modern sources of dynamic information, sets us apart from the competition and allows us to provide crucial credit data and custom-built solutions for Latin American businesses. 

Ideal Candidate: 

• Highly motivated, high energy, hardworking 
• Extremely organized, & diligent.
• Enjoys building strong working relationships with people internally and around the globe.
• Trustworthy, reliable, punctual, has solid judgement and discretion, and works well in a high-energy environment.
• Comfortable interacting with senior managers.
• Has strong attention to detail and accuracy, and anticipates the needs of others.
• Is a self-starter, proactive on taking initiative and following through.
• Is proactive is adopting/learning new technologies.

Core Responsibilities 

• Act as first point of contact for inbound and outbound communication, applying discretion and judgement when dealing with sensitive information 
• Extensive calendar management via Outlook which includes scheduling meetings, conference calls, addressing meeting conflicts and assisting with hosting video conferences 
• Establish communications between executives and other team members across our regions 
• Manage day-to-day operations of the office, including but not limited to: answering phones, managing mail and deliveries, stock and maintain office pantry, and ensuring the office is clean and well-maintained
• Perform general administrative duties 
• Support in planning of work-related trips and submitting travel and business-related expense reports on a timely basis 
• Coordinate and/or lead ad hoc projects
  

Qualifications 

• Fluency in Spanish and English are a requirement. Live translation will be required from time to time. Portuguese a plus, but not required. 

• Bachelor's degree or equivalent experience 
• Strong written and verbal communication skills 
• Ability to work in high intensity, fast-paced environment 
• Adaptable and flexible 
• Proficient in all Office 365 programs (Outlook, Word, Excel, PowerPoint etc.). Familiarity with web-based project management tools such as Airtable, Monday, Asana, Jira, etc., is a plus. Salesforce a plus.

CIAL provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation, and training.